Title: Senior Strategy and Organization Analyst (00052)

State Role Title: Policy Planning Spec II

Hiring Range: Up to $90,000

Pay Band: 5

Agency: Department of Elections

Location: Department of Elections

Agency Website: www.elections.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Agency
The Department of Elections promotes and supports accurate, fair, open and secure elections for the citizens of the Commonwealth. ELECT ensures the proper administration of election laws, campaign finance disclosure compliance, and voter registration processes in the state by promulgating rules, regulations, issuing instructions, and providing information to local Electoral Boards and general registrars.

The Department of Elections envisions a highly modern, efficient and professional electoral process that is trustworthy and accountable at all levels and engages Virginia’s diverse citizenry in the most fundamental right in a democratic society: the right to vote.

About the Position
This position will assist in the advancement of organizational initiatives, including managing multidivisional projects, analyzing and updating annual reports and plans, participating in strategic and agency planning efforts, supporting continuous process improvement efforts across the agency, and responding to emerging organizational needs with the willingness to apply specific knowledge, skills and ability to ELECT management and divisions. This position will also build strong working relationships with management and staff to foster a collaborative culture across divisions and functional areas. This position will assist with records retention.

Minimum Qualifications

• Experience facilitating cross functional discussions and gaining consensus.
• Experience writing reports and delivering presentations.
• Experience analyzing and synthesizing information.
• Proficient in Microsoft Excel, Word, PowerPoint, SharePoint, and Teams.
• Proficient at issue and risk identification, analysis, mitigation, and resolution.
• Experience integrating information (e.g. stakeholder feedback, research, data, and analysis) into deliverables such as white papers, business process changes, action plans, etc.
• Experience interpreting legislation and statutes.
• Experience identifying and developing solutions that implement changes to processes or operations.
• Ability to navigate a fast paced and constantly changing working environment.
• Ability to work under tight deadlines.
• Experience establishing and tracking project timelines, milestones, and deliverables.
• Demonstrable experience managing multiple assignments.
• Demonstrable organizational skills, including time management, prioritization, goal setting, and flexibility.
• Demonstrable written and verbal communication skills, including drafting reports, preparing presentations, and presenting information to agency staff and management.
• Experience leading work group discussions, identifying and documenting issues, needs, and concerns, and gaining consensus.
• Experience developing productive working relationships and interactions with leadership, colleagues, and third parties.
• Have business awareness and be willing to learn about new topics, laws, and issues affecting elections and the operations of the agency.
• Be a team player.
• Experience learning and successfully using new technology and applications.

Additional Considerations

• Experience in or knowledge of Elections.
• Considerable knowledge and experience in Public Administration, Strategy and Organizational Management, or related field.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

The candidate selected for this position will be required to successfully complete a background check. State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at https://www.jobs.virginia.gov/home. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact 804-225-2131 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Equal Opportunity Employer

Contact Information

Name: Kimberly Crutchfield

Phone: 804-292-6542

Email: Kimberly.Crutchfield@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.