Title: Deputy Clerk - Dinwiddie Combined District Courts

State Role Title: Deputy Clerk

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: 11th Dist. CSU Dinwiddie

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Deputy Clerk (Grade 8) is assigned operational responsibilities in a high volume, fast paced office with frequent deadlines. Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with the state and local policies.

Essential Duties and Responsibilities: Interact professionally with the general public, attorneys, and other court-related agencies without bias; provide courteous customer service over the phone, receipt monies for the payment of court fines and costs; receive, date stamp and disseminate petitions, motions, appeals, and all other filings according to documented procedures; filing court papers; scanning documents and answer case-related questions posed by the public, attorneys, and other court-related staff; other clerical and court case processing duties as assigned, including but not limited to data entry, mail processing, issuing subpoenas, etc. Excellent data entry skills and attention to detail are necessary for this position. Must be able to multi-task, meet frequent deadlines and assume additional responsibilities as assigned by management.

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation, short- and long-term disability.

Minimum Qualifications

High School diploma or equivalent required. Most competitive applicants will have considerable court, business or office related experience. Applicants should be highly organized and possess significant knowledge, skills and abilities to personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred. Qualified applicants must possess a can-do attitude, be able to meet strict deadlines, and handle a high volume of paperwork and public interaction in a court setting. Favored applicants will be self-motivated, able to work independently as well as part of a team, and manage changing priorities.

Additional Considerations

Physical Demands: While performing the duties of the job, the employee is frequently required to lift/carry 10+ pounds; visual acuity, speech and hearing, and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment, walking, sitting, standing, reaching, twisting and kneeling to perform the essential functions.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.