Title: Training and Development Coordinator (Building and Fire Regulations)

State Role Title: Trainer and Instructor II

Hiring Range: $53K to 63K

Pay Band: 4

Agency: Dept of Housing & Cmnty Devel

Location: Main Street Centre

Agency Website: https://www.dhcd.virginia.gov/

Recruitment Type: General Public - G

Job Duties

DHCD Welcomes Veterans and Veteran Spouses!
Join Our Team at the Virginia Department of Housing and Community Development!

The Building and Fire Regulations (BFR) division of the Virginia Department of Housing and Community Development administers the process of updating the statewide building and fire-related regulations. The Virginia Building Code Academy (VBCA) within BFR trains and certifies all Virginia code enforcement personnel. The statewide training, certification, and professional development initiatives provided by the VBCA play an important role in the implementation of the building and fire codes in Virginia.

The VBCA is currently seeking a Training Coordinator to manage the certification program, coordinate the implementation of training initiatives, and maintain database records. This role is customer service-oriented and involves interaction with various internal and external stakeholders, including local, state, and federal agencies, as well as organizations. The position offers opportunities to participate in recruiting, training, and evaluating instructors, as well as developing curriculum and program evaluations for implementation.

The Training Coordinator will be responsible for:
Collaborating with VBCA development staff and State Building Codes Office (SBCO) staff to design, develop, and implement content, learning activities, and materials for VBCA classes.

Providing excellent customer service while assisting customers with VBCA class registrations and attendance, submission of certification and continuing education applications, and certification and training-related inquiries.

Participating in the development, design, launch, and facilitation of professional development events for instructors.

Maintaining databases, ensuring accurate data entry, timely notifications, and the distribution of reports or information as requested.

Adhering to procurement policies, the Prompt Payment Act, and other related procedures necessary for the operations of the program, office, and division.

A valid State Driver’s License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency. Must be able to travel overnight multiple consecutive days, multiple weeks each month, with some out-of-state travel.

Minimum Qualifications

• Comprehensive knowledge of training and certification program implementation, registration management, and application processing.
• Knowledge of and ability to manage an adult learner classroom and the delivery of training programs.
• Skilled in interpreting policies and procedures and applying them to a variety of situations.
• Skilled in customer service, with an emphasis on strong interpersonal skills along with excellent oral and written communications to build effective working relationships with stakeholders.
• Demonstrated ability to research, analyze, and organize data to make sound recommendations and decisions.
• Experience with providing and coordinating the basic event planning processes.
• Experience with data, documentation, and information management.
• Experience in planning, coordinating, administering, and evaluating training programs.
• Experience in the use of Office suite platform to manage program data and produce reports, including but not limited to Word, Excel, Publisher, or other various formats.

Additional Considerations

• Prefer understanding of building and fire-related codes and statutes such as Uniform Statewide Building Code, Statewide Fire Prevention Code, national model codes, and accessibility and related Acts, etc.
• Experience with building codes, fire codes, certification standards, and applicable state laws preferred.
• Experience in meeting and/or event planning and managing training site logistics.
• Experience in the allocation and procurement of resources.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications/changes received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, experience, and abilities.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Answers should be reflected in jobs and positions held.

Background and Reference Checks:
Selected applicants are subject to a background investigation and reference checks. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DHCD Welcomes Veterans and Spouses:
We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

Sponsorship:
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations:
Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer:
The Department of Housing and Community Development practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Diversity, Opportunity, and Inclusion:
DHCD is committed to providing valuable opportunities for a diverse and inclusive environment where all employees feel supported. DHCD seeks to work with partners, grantees, and vendors who demonstrate a commitment to diversity and inclusion as a practice and have a demonstrated record of this commitment.

Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: N/A

Email: rr-recruitment1@dhcd.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.