Title: Accounting Analyst

State Role Title: Financial Services Spec II

Hiring Range: $57,733 - $79,000

Pay Band: 5

Agency: Department of Accounts

Location: JAMES MONROE BUILDING 101 North 14^th Street Richmond, VA  23219

Agency Website: https://doa.virginia.gov/

Recruitment Type: General Public - G

This position has a hybrid work schedule with three (3) days per week working in the office in downtown Richmond, VA.

The General Accounting division in the Department of Accounts (DOA) is seeking two qualified individuals for two Accounting Analyst positions.  One is a new position in the unit and the other is filling a vacated position.  

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Job Duties

The following apply to both positions:
• Analyzes Appropriation Act and year‐end schedules to ensure the completion of year‐end responsibilities;
• Reviews desk procedures to ensure steps are accurate and complete; analyzes and tracks legislation, including the Budget Bill; and completes special projects.

Specific to Position 00236:
• Performs daily, weekly, and monthly monitoring, analyses, and reconciliations, recurring and nonrecurring journal entries, and participates in special projects for the General Accounting Operations unit.
• Prepares the Payment Allocation Schedules and disbursement vouchers for each of the Non-State agencies;
• Prepares the monthly reconciliation for each of the Non-State agencies ensuring only approved activity has posted for the month;
• Works closely with localities, Department of the Treasury, and Department of Taxation to prepare necessary entries on behalf of the locality;
• Prepares the monthly reconciliation of Agency 998 ensuring only approved activity has posted for the month;
• Verifies the accuracy of the daily budget execution file from the Department of Planning and Budget to ensure proper documentation and authority exist for each appropriation, allotment and operating plan transaction;
• Identifies whether additional General Ledger (GL) journal entries are required; prepares and submits all appropriate Commitment Control budget journal and GL journal entries;
• Prepares complex and critical statewide reconciliations and GL monitoring analyses;
• Communicates with agencies regarding items of concern;
• Maintains a system of tracking to ensure that items are appropriately recorded and resolved;
• Promptly and accurately processes Exception Register entries as needed;
• Carries out the Outpay and WirPay PayCycle processes;
• Reviews any unposted Payroll journals to identify action(s) necessary to ensure proper posting; performs accounting and control activities peculiar to year-end processing

Specific to Position 00226:
• Performs daily, weekly, and monthly monitoring, analyses, and reconciliations, recurring and nonrecurring journal entries, and participates in special projects for the General Accounting Operations unit.
• Completes the daily Cash Reconciliation; prepares correspondence to agencies regarding items of concern;
• Prepares journal entries for corrections; prepares Tier I, II, and III Higher Education Institution (HEI) restructuring allocation schedules, reconciliations, and other analyses; prepares Cardinal entries;
• Reviews expenditure file submissions; performs accounting and control activities peculiar to year-end processing

Minimum Qualifications

Knowledge of automated financial accounting systems; Generally Accepted Accounting Principles (GAAP); and Microsoft Office (i.e. Word, Excel, and Access).
Strong organizational, process improvement, automation, analytical; and oral and written communication skills.
Demonstrated ability to perform complex analysis of a variety of financial data and prepare written documentation to support findings; work collaboratively with management, staff, and agency personnel; research and resolve financial issues; communicate effectively with internal and external staff; understand, develop, and apply policies and procedures; and collect, maintain, and secure sensitive supplier data; and conduct business with integrity and respect.

Additional Considerations

Experience and/or education in Accounting.
Knowledge of GAAP especially as they relate to governmental accounting preferred.
Experience relating to governmental accounting and with Oracle PeopleSoft Financial applications preferred.

May be required to perform other duties as assigned and may work after hours on occasion to support business unit demands.

Due to the demands of the fiscal year-end closing timeframe, limited time off will be approved during June, July, and August of each year.

Special Instructions

**This position has a hybrid work schedule with three days/week working in the office in downtown Richmond, VA.

Applications for this position will only be accepted online through the State website.
You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status for this position. Applicants requiring sponsorship for a work visa or a certifying employer for a STEM OPT extension need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

Contact Information

Name: Human Resources

Phone: (804) 225-3038

Email: humanresources@doa.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.