Title: Deputy Clerk/Accounting - Frederick/Winchester General District Court

State Role Title: Deputy Clerk

Hiring Range: $41,515

Pay Band: UG

Agency: Supreme Court

Location: CSU 26 - Winchester

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

This Accounting Deputy Clerk (Grade 9) is assigned fiscal responsibilities in a high volume office with frequent, critical deadlines. This position must ensure court's instructions are executed correctly and legal and financial papers are prepared with accuracy and in accordance with appropriate policies. This position is responsible for automated accounting and financial management activities to include the proper recording of all financial transactions: e.g., fines, court costs, bond payments, refunds, etc., and their efficient processing and disbursement. This individual prepares the bank deposits, reconciles monthly statements, and prepares the weekly and monthly accounting reports required by the Committee on District Courts (CDC).

Duties and responsibilities include but are not limited to the following: Collects or refunds fines, costs, bonds, etc., and issues receipts; Maintains and updates ledgers; Prepares daily cash settlement slips, batch control cards, and bank deposit slips; reconciles monthly bank statements; Prepares or assists clerk in preparing financial and budget reports or other statistical analyses as required; Ensures that proper and timely disbursements are made to the appropriate city, county, or state agency; Maintains leave reporting, wage and hour records, etc., as directed; Assumes additional responsibilities on a temporary basis other than those primarily assigned to the position as required by management.

Minimum Qualifications

Applicants must possess proven bookkeeping or financial responsibilities to be considered for this position. Most competitive applicants will have demonstrated considerable bookkeeping experience or familiarity with posting ledgers, journal entries, cash processing, and ability to prepare (or assist the clerk in preparing required reports and budgets. High School diploma or equivalent plus additional course work in such areas as accounting, bookkeeping, and data processing is recommended as one means of establishing competency.

Additional Considerations

Knowledge of the court/criminal justice system is a plus. Optimal candidates will have demonstrated knowledge in areas of responsibility, records management systems, and software applications, particularly Microsoft Word and Microsoft Outlook. Knowledge may be demonstrated with a combination of education and substantial experience in similar responsibilities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.