Title: Communications Coordinator and Office Specialist #00006

State Role Title: General Administration Coordinator I

Hiring Range: $50,000.00 - $60,000.00

Pay Band: 4

Agency: VA Commission for the Arts

Location: Commission for the Arts

Agency Website: https://vca.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Commission for the Arts (VCA) is seeking to fill its Communications Coordinator and Office Specialist position. The Virginia Commission for the Arts (VCA) is dedicated to investing in the arts in the Commonwealth of Virginia through the mechanism of grantmaking. As a grantmaker, the VCA stimulates and encourages public interest, arts engagement, and organizational and programmatic support to eligible organizations. Additionally, the VCA strives to elevate Touring and Teaching Artists. The VCA’s overarching goal is to connect and engage Virginians with the Commonwealth’s vast arts ecosystem. This position is responsible for the day-to-day management of office functions including file retention policies and procedures (digital and hardcopy), software certification, mail preparation and processing, maintenance requests, and information technology (IT) support. In addition, this position coordinates all aspects of quarterly Commission Board meetings (virtual and in-person) in collaboration with the Executive Director preparing logistics, travel, board materials, etc. Additionally, the Communications Coordinator and Office Specialist is responsible for all aspects of external communications including but not limited to the dissemination of press releases, website updates, newsletters, and all social media posts including Facebook, Instagram and LinkedIn. This position reports directly to the Executive Director and works closely with all VCA staff.

Minimum Qualifications

Considerable knowledge of business communication dissemination techniques and methods; Demonstrated ability to plan, develop, manage, and effectively prioritize communications and organizational reporting assignments; Working knowledge of office practices and procedures; Experience in providing administrative support to a high level executive; Demonstrated ability in arranging conference calls and scheduling meetings; Demonstrated ability to proofread and edit documents; Demonstrated ability to communicate effectively both orally and in writing. Skilled in the use of Microsoft Office and Adobe Creative Cloud. Experience managing business-related social media accounts. High school graduate or equivalent.

Additional Considerations

Experience working for the Commonwealth of Virginia or other governmental entity, Experience with board engagement, meeting planning and the preparation of board materials. Experience in website administration.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.


“The Virginia Commission for the Arts is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.”

Equal Opportunity Employer

Virginia Commission for the Arts
600 East Main Street, Suite 300
Richmond, Virginia 23219
(804) 225-3132

Contact Information

Name: Derek Mountford

Phone: 804-225-2729

Email: derek.mountford@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.