Title: Grants & Contracts Administrator - # BPD00005

State Role Title: Prog Admin Specialist II

Hiring Range: Anticipated starting salary: Low $70,000s to high $80,000s, commensurate with experience

Pay Band: 5

Agency: VA Board People w/Disabilities

Location: Board Ppl with Disabilities

Agency Website: https://vbpd.virginia.gov/

Recruitment Type: General Public - G

About the Agency:

Our mission is to create a Commonwealth that advances opportunities for independence, personal decision-making, and full participation in community life for individuals with developmental and other disabilities. Our vision is to help Virginians with developmental and other disabilities direct their own lives and choose how they live, learn, work, and play.

Job Duties:

The Virginia Board for People with Disabilities is seeking to hire a Grants & Contracts Administrator. This position is responsible for managing, monitoring, advising, reporting, and documenting the administrative, fiscal, and program activities of the Board’s programmatic grants and contracts. The role also oversees data management for all State Plan implementation activities and outcomes through an automated data system.

Key Responsibilities
• Lead grant and contract processes: Develop and manage procedures for awarding grants and contracts, including drafting Requests for Proposals (RFPs) and Scopes of Work for competitive and solicited grants, as well as programmatic contracts.
• Manage review and award cycles: Oversee the grant review process, recommend improvements, and implement best practices for efficiency and compliance.
• Ensure compliance: Develop and update the Board’s Grants and Contracts Manual to align with federal and state mandates.
• Coordinate reporting: Oversee programmatic and fiscal sections of annual federal reports, including year-long data collection and verification from program managers on grants, contracts, conferences, training programs, liaison activities, and policy initiatives.
• Optimize grant management: Coordinate state and federal reporting requirements to ensure effective and streamlined processes.
• Support governance: Provide assistance to Board committees as assigned.
• Manage financial and procurement processes: Oversee and document grant and contract financial transactions and procurement activities in compliance with state and federal policies, FOIA, and procurement regulations.
• Maintain data integrity: Ensure accuracy of data entered into the DD Suite database by multiple users; modify databases as needed to meet federal and state requirements.
• Generate reports: Develop and run standing and ad hoc reports from the database to support program evaluation and decision-making.
• Lead strategic initiatives: Serve as lead in developing the Program Performance Report and co-lead in creating the federal State Plan; assist with strategic state planning and performance measures.
• Train staff: Provide training on database use and reporting tools to ensure consistency and accuracy.

Minimum Qualifications:

Proficiency in Microsoft Access and Excel
Considerable knowledge and proficient use of fiscal and performance-based spreadsheets and database software.
Working knowledge of federal and state regulations governing grants.
Proficient in other Microsoft Office programs, e.g, Word and PowerPoint.
Must have strong written and verbal communication skills.

Additional Considerations:

Knowledge and experience with OMB circulars and the State Procurement Act.

Special Instructions:

This has been designated a sensitive position under Va. Code § 2.2-1201.1.
A fingerprint-based criminal history check will be required of the finalist candidate.
The selected candidate must complete a Statement of Personal Economic Interests as a condition of employment (Va. Code § 2.2-3114).

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.