Title: Accounts Payable Technician

State Role Title: Admin and Office Spec III

Hiring Range: Up to $52,000, Commensurate with Education and Experience

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

The Accounts Payable Technician is responsible for opening, date stamping and distributing invoices for payment processing to appropriate staff. Provide research and resolution of unpaid vendor invoices. Communicate with Departments and Vendors in ensuring accurate and timely resolution of vendor payments. Process vendor invoices in University ERP (BANNER) and in Commonwealth ERP (CARDINAL) systems in accordance with established State and University Policies and Procedures.

The Accounts Payable Technician is responsible for processing Invoices for payment once Purchase Order(s) and Receiving Report(s) have been updated in ERP (BANNER). Process payment directly in ERP (CARDINAL) as needed. Maintain organized vendor files. Prepare journal entries to correctly record vouchers into ERP (BANNER and CARDINAL) systems and assist with clearing ERP (BANNER and CARDINAL) voucher errors. Provide customer services via telephone, emails in A/P box, and walk-in. Assist in processing travel reimbursements as needed. Perform reconciliation of vendor statements. Serve as department Cash Collection Point Responsible Person and preparing departmental Cash Collection transmittals as needed. Properly safeguards University assets. Scan completed vouchers in Banner Document Systems.

Minimum Qualifications

Must have working knowledge of basic bookkeeping/accounting principles and practices.

Must have working knowledge of office procedures and practices and equipment; must have demonstrated ability to perform detailed work with numerical data; must be proficient performing mathematical calculations rapidly and accurately.

Must have effective communication skills, verbally and in writing.

High school graduate or equivalent with coursework in accounting.

Working knowledge of current State vendor payment policies and procedures.

Demonstrated ability to perform detailed work with numerical data and to make arithmetical calculations rapidly and accurately.

Working knowledge of bookkeeping/accounting principles related to governmental accounting standards.

Proficient using PC application i.e. MSWord, Excel, PowerPoint, Access.

Ability to analyze, interpret and apply complex fiscal policies and procedures.

Demonstrated ability to communicate effectively orally and in writing and to work as a team player.

High school diploma or equivalency with course work in accounting/bookkeeping.

Additional Considerations

Must be proficient using spreadsheet and word processing applications, Excel and Word are preferred.

Must have experience processing travel reimbursement vouchers and vendor payments using ERP systems, Banner and Cardinal are preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.