Title: Part-Time Human Resources Assistant

State Role Title: Admin & Office Specialist III

Hiring Range: $20-$25/Hour

Pay Band: 3

Agency: The Science Museum of Virginia

Location: Broad Street Station

Agency Website: https://smv.org/

Recruitment Type: General Public - G

Job Duties

The Science Museum of Virginia is looking for looking for a dynamic part-time Human Resources Assistant to join our Human Resources team.

This position plays a key role in supporting the agency’s HR team by coordinating recruitment and onboarding of new employees, managing HR records, assisting with audits and process guidelines, and contributing to HR projects and reporting initiatives. Reporting to the Human Resources Director, this cross-functional position supports the team’s daily operations while helping advance broader HR goals. The ideal candidate will be able to successfully strike the balance between strategic and operational HR excellence while being able to convey the “why behind the how.”

Please note that this is a part-time position and hours will vary each week based on operations but no more than up to 29 hours a week on average with a maximum of 1500 hours in a 12-month period. No state benefits are provided. Interested candidates must apply at https://jobs.virginia.gov/

Minimum Qualifications

The ideal candidate will have demonstrated experience working in a professional setting, with proficiency in Google Suite products, strong problem-solving skills, and attention to detail. The candidate must possess exceptional organizational skills, the ability to manage multiple tasks, meet deadlines, and establish logical priorities in a fast-paced environment. Proven ability to work independently and collaboratively as part of a team, including providing guidance, training, and working effectively with senior leaders. Excellent written, verbal, and interpersonal communication skills are required to communicate effectively and tactfully with staff at all levels and engage a wide range of audiences. The ability to exercise sound judgment and initiative, handle confidential and sensitive information with discretion, and comply with federal law and agency policy.

Additional Considerations

Considerable experience in the human resources field or proven experience in a similar role. Familiarity with Cardinal, Google Suite, and database management is a plus. SHRM-CP or PHR certification is a plus.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.

The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities. Reasonable accommodations are available upon request.

As a V3 (Virginia Values Veterans) employer the Science Museum welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.

Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

The Science Museum will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources

Phone: ‪804.372.3766‬

Email: hr@smv.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.