Title: AOS III Admin Assistant-Piedmont Geriatric Hospital

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The CCO's office supports the hospital’s mission to provide safe, high quality, person-centered treatment, to standards of practice and continuous improvements and evidence informed treatment. This office provides overall direction for the hospital’s clinical programs involving varied modalities, assuring timely adjustment to changing patient population needs, integrated care among clinical disciplines This office establishes and communicate outcome measures, and other measures of effectiveness to assure effective and efficient care.
This position provides office management and quality review support to the Chief Clinical Officer (CCO) and the clinical departments the CCO oversees. Provides back-up support for the Executive Assistant to the Chief Executive Officer. Drafting and preparing correspondence, making copies and distributing information, receiving and sorting mail, receiving callers to the Office, recording and transcribing minutes, utilizing MS Office to gather, compile and analyze information, and providing organizational and compliance support to treatment team.
- Excellent typing, data entry and proofreading skills
- Demonstrated ability to communicate effectively orally and writing
- Demonstrated ability to handle multiple priorities
- Experience in working with confidential materials and matters
- Knowledge of personal computers, including a variety of software programs (emphasis on the use of Microsoft Office Suite, e.g., Excel, Word, and PowerPoint).
- Knowledge of generally accepted filing systems and state record retention procedures
- Ability to organize and coordinate assignments to meet needs of the CCO.
- Ability to compile/organize data for report preparation utilizing MS Office.
- Ability to deal effectively with public officials and executives of public and private agencies.
- Able to function in a stressful environment with frequent interruptions.

Minimum Qualifications

- Secretarial/clerical experience indicating possession of preceding knowledge, skills, and abilities required.
- Microsoft Office required.

Additional Considerations

Associate degree in business or related field, course work in medical terminology and/or pharmacology, experience in medical environment

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Tricia Wilson

Phone: 804-518-3339

Email: tricia.wilson@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.