Title: Executive Assistant to the Chief Executive Officer-Piedmont Geriatric Hospital

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Commensurate with Experience

Pay Band: 4

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

This position’s primary responsibility is to provide administrative assistance to the Chief Executive Officer (CEO) so that he/she can carry out his/her responsibilities to ensure that hospital departments operate within the guidelines of TJC, CMS, Federal and State regulatory standards, and in accordance with DBHDS policies and procedures. This Executive Assistant is responsible for the coordination of the CEO’s Office, the dissemination of hospital, campus, and DBHDS policies, and assisting other departments with requests and questions. Duties include managing the daily activities of the CEO; completing special projects researching and analyzing issues and problems; interpreting established hospital policies; auditing, drafting and revising hospital policies; responding to non-patient information Freedom of Information requests; and, maintaining and disseminating DBHDS Department Instructions. This work is provided with great autonomy using knowledge of hospital and DBHDS policies and procedures. This position also manages/supervises postal services for the hospital. Excellent written and oral communication skills are required.
• Ability to utilize computer and related software programs, including Microsoft Office 365 and Google platforms.
• Demonstrated knowledge of office management and procedures.
• Aptitude to compose correspondence using good grammar skills.
• Strong interpersonal skills and the ability to deal effectively with public officials, executives of public and private agencies, family members of patients, and other stakeholders.
• Ability to initiate, execute, and complete projects with minimal direction and supervision.
• Ability to manage multiple projects simultaneously and function in a stressful environment with frequent interruptions.
• Good time management and organizational skills.
• Ability to research, compose and edit documents, reports, proposal, hospital instructions, policies, etc.

Minimum Qualifications

• Computer skills and related software including Microsoft Office 365 and Google platforms required
• Office management and procedures experience required

Additional Considerations

• Associate’s degree or certification in office management or the equivalent combination of education and experience preferred.
• Office management experience in a medical/hospital setting preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. 

You will receive confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account. 

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. 

Under Virginia Code § 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who may be the subject of pending (“barrier”) charges as listed under Virginia Code § 19.2-392.02.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at 804-766-3322 during business hours (8:00 a.m. to 4:30 p.m.). 

Equal Opportunity: Piedmont Geriatric Hospital (PGH) is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. 

Veteran Preference: Piedmont Geriatric Hospital (PGH) is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. 

Benefits: Piedmont Geriatric Hospital (PGH) offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more!

Contact Information

Name: Tricia Wilson

Phone: 804-518-3339

Email: tricia.wilson@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.