Title: Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: Negotiable to $50,000

Pay Band: 3

Agency: Department of Aviation

Location: FINANCIAL SERVICES

Agency Website: www.doav.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position provides high-level administrative and operational support to the Agency Director and division leadership, ensuring the efficient execution of agency activities. In this role, you will deliver professional front desk coverage and comprehensive administrative assistance to maintain smooth daily operations. Responsibilities include managing complex administrative tasks, coordinating meetings and travel arrangements, maintaining accurate records, and ensuring compliance with Commonwealth policies and procedures.

Minimum Qualifications

• Considerable experience providing administrative support in a professional office environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and demonstrated computer skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent oral and written communication skills.
• Ability to handle confidential information with discretion.
• Knowledge of professional office procedures and practices.

Additional Considerations

• High school diploma or equivalent.
• Experience working in a state agency.
• Knowledge of Commonwealth policies and procedures, with an emphasis on state travel
regulations.
• Experience with Small Purchase Credit Card program.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Form. DOAV participates in E-Verify.

Application Requirements: Applications and/or resumes for this position are only accepted
electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All
applications should be submitted by 5:00 pm on the closing date for the position. Mailed,
emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or resume.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

Reasonable accommodations are available to persons with disabilities during application
and/or interview processes per the Americans with Disability Act. Applicants in need of
accommodation during the application and/or interview process may contact DOAV at 804
774-4627 for assistance.

Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: Amy Reese

Phone: 804-774-4627

Email: recruitment@doav.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.