Title: Benefits Administrator (WAGE)

State Role Title: 

Hiring Range: $29.57-$32.58

Pay Band: 4

Agency: Department of Juvenile Justice

Location: Central Office

Agency Website: www.djj.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Juvenile Justice (DJJ) protects the public by preparing court-involved youth to be successful citizens. DJJ is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

DJJ is currently hiring a Benefits Administrator (WAGE). The position will provide support to include administrative to the full-time Benefits Consultants. Assistance will include reviewing data for accuracy, processing and reviewing VSDP claims, conducting VNAV reconciliations, responding to employee benefit related inquiries, processing and certifying health care mid-year enrollment applications, FMLA review and approvals/denials and notifications. This role will assist employees with enrollment in health, dental, vision, retirement plans, and other benefits programs. Tracking employee leave balances and ensuring compliance with state and federal regulations.

Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year. This position does not include health insurance, retirement or paid leave benefits. This position is located in Richmond, VA.

Minimum Qualifications

• Previous Commonwealth of Virginia Employee Benefit experience;
  
• Experience with reconciling Commonwealth HRIS data to the VRS VNAV system and ensuring accurate data;
  
• Understanding of health, dental, vision, retirement, and other employee benefit plans, including federal and state regulations;
  
• Customer service driven individual in a fast-paced environment;
  
• Accuracy in data entry and administration and the ability to maintain the confidentiality of data, systems, and records;
  
• Ability to prioritize demands and communicate effectively with management and HR Director;
  
• Skilled use of Microsoft Office Suite.
  

Additional Considerations

• Support in managing customer inquiries from HR through issue resolution, training and reporting for a wide array of HR Systems and Agency data resources;
  
• Experience in customer support of web-based applications.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Lay off Policy 1.3: If you have been affected by DHRM Policy 1.3 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

DJJ Welcomes Veterans: DJJ is committed to hiring and retaining veterans. If applicable, please submit form DD-214 with your state application. Please include your name and the position number in which you are applying along with the DD-214.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Status Updates/Confirmation: Once you submit your online application, you will instantly receive an application confirmation number. You may use this number to track the status of your application during the recruitment process. Please refer to your account for the status of your application. Updates will not be provided via telephone.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply.

Contact Information

Name: Bianca D. Stewart Williams, Talent Acquisition Consultant

Phone: 804-588-4410

Email: djjrecruit@djj.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.