Title: Deputy Clerk – Dispositions (Administrative)

State Role Title: Salary Non-Specified

Hiring Range: 52500

Pay Band: UG

Agency: Supreme Court

Location: Court of Appeals

Agency Website: www.VACourts.gov

Recruitment Type: General Public - G

Job Duties

This position will provide support for preparation and release of opinions and orders of the Court. This position will also draft general office memoranda and correspondence. This position will be responsible for the input of case decision information on the Court's case management system. This position will be responsible for posting the Court's opinions on the Court's website.

Essential Duties and Responsibilities

• Provides support for preparation of the Court’s dispositional orders.
• Provides support for preparation of the Court’s opinions.
• Drafts general office memoranda and correspondence using Microsoft Word, Microsoft Excel, and Microsoft Outlook.
• Receives and transmits word processor files using a network bulletin board.
  
• Posts the Court’s opinions on the Court’s website.
• Prints and distributes opinions and orders to litigants, trial courts, and others in both digital and paper formats.
• Enters data in the Court’s case management system.
• Monitors the dispositions email system.
• Fields all dispositions-related phone calls.
• Maintains Court’s index of unpublished opinions with summaries for Court’s index.
• Serves as contact person for publisher or other subscribers regarding any questions on published opinions, prepares letters for publisher/subscribers regarding any corrections to opinions or any subsequent orders entered by Court, and prepares letters for publisher/subscribers regarding any changes in composition of Court.
• Tracks mandates for certification, certifies mandates, and prepares all correspondence and completes all tasks related to mandate certification and prepares any correspondence related to bills of costs, reviews bills of cost and/or any objections, and prepares orders and other materials to accompany mandate and itemized statement of costs.
• Prepares orders for cases in which the Supreme Court reverses or amends any order or opinion of this Court.
• Performs other duties as assigned by the Clerk.

Minimum Qualifications

Applicants must have a four-year college degree, or at least five years of court experience. Experience working in a court or law office is preferred but not required. Applicants must possess an excellent knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe, and related computer programs. Applicants must have experience dealing with a high volume of work under time constraints, as well as be able to multi-task. Applicant’s work history should include working well with colleagues and the public. 

Additional Considerations

The best candidates will have a background of prompt and accurate completion of assignments, will be capable of prioritizing numerous tasks, are reliable, organized, detail-oriented, and conscientious.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Daisy Duitsman

Phone: No calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.