Title: Facilities Manager

Hiring Range: $64,050-$75,000 commensurate with experience

Pay Band: UG

Agency: Virginia Retirement System

Location: Richmond, VA

Agency Website: varetire.org

Recruitment Type: General Public - G

Job Duties:

The Facilities Manager is responsible for the oversight and maintenance of VRS buildings, and grounds. This position will also serve as the agency’s primary contact for contractors during construction, renovation and repair projects. In addition, the incumbent will provide technical guidance, for a variety of facility projects including, but not limited to: mechanical, electrical, plumbing, sprinkler and security systems, fire safety, emergency preparedness, and equipment acquisition, etc.

Essential Duties and Responsibilities include the following:

• Plan and direct all building and grounds operations for the agency
• Maintain strong vendor relationships; serve as point of contact for agency for construction, renovation and repairs
• Respond to internal requests for facility services, and when needed, provide technical guidance for various in-house repairs
• Track preventative maintenance schedules, and manage maintenance checks; including automated fire alarm and sprinkler systems
• Responsible for landscaping, and grounds maintenance
• Available on weekends and overnight, as needed
• Assist in emergency preparedness planning, and drills
• Drive continuous improvement initiatives for agency facilities
• Perform analysis and monitoring of agency facility systems
• Ensure proper organization and management of project documents and records
• Lead and support new facility agency projects as assigned
• Create standard operating procedural documentation for facility operations, as needed
• Perform facility-related administrative duties as required, including, but not limited to, budgeting, purchasing, and receiving
• Participate in cross-hierarchal teams and contribute to improving services across agency lines
• Effectively works with all levels of management and staff to improve processes and procedures
• Other duties as assigned

Minimum Qualifications

• High school diploma or equivalent, required; a degree in facilities management, engineering, or related technical discipline, preferred
• Five years’ experience in facilities maintenance, including prior experience maintaining automated fire alarm and sprinkler systems
• Must have previous supervisory experience
• Valid Driver’s License, in good standing, required
• Proficiency in computer software skills, required
• Must have strong organizational skills, with the ability to multi-task, coordinate activities, and meet deadlines while managing conflicting demands

Additional Considerations:

• Certification in technical trade, preferred
• Previous experience of state-operated facilities, preferred
• Previous experience supervising contractor projects, preferred
• Knowledge of State purchasing procedures, or state procurement system(s), preferred

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

*VRS is unable to provide sponsorship, for this position*

The selected candidate MUST be able to work in the office any day of the week, as required by the manager.

Contact Information

Name: Human Resources

Email: careers@varetire.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.