Title: Office Services Specialist DSP02074

State Role Title: Admin and Office Spec II

Hiring Range: Salary is Negotiable and Commensurate with Experience.

Pay Band: 2

Agency: Department of State Police

Location: Suffolk, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire an Office Services Specialist at the Division V Headquarters in Suffolk, Virginia. The job duties for this position include but are not limited to:

• Performs general administrative office activities such as compiling tracking data and due dates, filing electronically, numerically and alphabetically.
• Performs initial intake for Virginia Freedom of Information Act (FOIA) requests as received through NextRequest.
• Serve as the “Share Point Coordinator.”
• Serve as backup Receptionist.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitors of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

Knowledge:

• Of general office and clerical practices and procedures.
• Of office equipment.
• Of standard English grammar, spelling, punctuation, and usage.

Skills:

• In operating computers.
• In using Microsoft Office applications.

Abilities:

• To maintain files, records and rosters.
• To draft correspondence and documents.
• To enter, delete, retrieve, manipulate, and correct information in databases and/or electronic records.
• To analyze records/documents.
• To communicate effectively orally and in writing in English.
• To read and comprehend Departmental administrative policies and procedures.
• To redact sensitive numerical and written information within records independently or as instructed.
• To interpret and follow oral and written instructions in performing tasks.
• To work independently and as a member of a team.
• To maintain harmonious working relationships with internal and external customers.
• High School Diploma or GED equivalent.
• Administrative and general office clerical experience is required.

Additional Considerations

• Experience reviewing and tracking Freedom of Information Act requests preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on March 16, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at civilianemployment@vsp.virginia.gov.

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

This policy shall be adhered to in all facets of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.