Title: Senior CSB Financial Analyst

State Role Title: Financial Services Spec II

Hiring Range: $72,000 - $82,500

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Central Office

Agency Website: www.dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Behavioral Health and Developmental Services (DBHDS) is seeking an experienced professional to serve as the Senior Community Services Board (CSB) Financial Analyst in of the Office of Grants Management. The position will serve as both the individual responsible for the oversight of payments and reporting for 20 CSBs and as the individual responsible for the administration and oversight of DBHDS’ grants management system, WebGrants. The position assists in the timely and accurate completion of community mental health, developmental disabilities, and substance use disorder payments to CSBs and helps to administer federally-funded subrecipient agreements.  The position is responsible for reviewing the Performance Contract between DBHDS and the CSBs; ensuring the accuracy of financial data in the Mid-Year and End-of-Year Reports from the CSBs; and reviewing subrecipient audits and claims. The position is also responsible for informing the CSBs of their General Fund base budgets for the fiscal year; assisting in writing guidelines and instructions for CSBs and DBHDS staff; assisting in the administration and testing of software used by the agency to administer payments and track subawards; and collecting, monitoring, and reconciling regional program funding by type, fiscal agent and amount.  Additionally, this position will interface with the department’s accounting system to ensure that expenditures and budgets are keyed correctly and reconciled to the amounts awarded to and reported by CSBs; ensure that Agency Risk Management and Internal Control Standards process testing is documented and completed annually; and provide technical assistance and training to CSB counterparts and department staff regarding the payment and reporting process.

Minimum Qualifications

Experience with state, local, or federal accounting and/or payment processes.  Knowledge of governmental financial management and reporting requirements.  Ability to prepare reports and use spreadsheets.  Excellent oral and written communication skills.  Proficient with Microsoft Office applications.  Experience using electronic systems to record information in various systems.  Knowledge of government funding from multiple revenue sources.

Additional Considerations

Knowledge of the Cardinal accounting system. Experience with WebGrants grants management system, the Cardinal statewide accounting system, or Oracle products. 

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

For consideration, interested applicants must apply by completing the online application and/or submit a resume. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. Applications must be submitted by 11:55 p.m., on the listed closing date. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

Contact Information

Name: ShaKiera Miles

Phone: N/A

Email: shakiera.miles@dbhds.virginia.gov - Inquiries Only/No Submissions, to include resumes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.