Title: Executive Operations Assistant

State Role Title: Gen Admin Supv II/Coord II

Hiring Range: Commensurate with Experience

Pay Band: 5

Agency: Department of Taxation

Location: Main Street Center

Agency Website: https://www.tax.virginia.gov/work-with-us

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Taxation is seeking a highly skilled, detail‑oriented, and proactive Executive Assistant to support the Chief Information Officer (CIO) within the Office of Technology. This role is ideal for a professional who thrives in a dynamic environment, excels at coordinating complex workstreams, and enjoys serving as a trusted partner to senior leadership.

The Executive Assistant will provide high‑level administrative, operational, and strategic support to ensure the smooth functioning of the Office of Technology. This position plays a key role in enabling the agency’s technology initiatives that support our mission to deliver high‑quality service to the public.


Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the CIO and technology leadership, including calendar management, scheduling, meeting coordination, and travel planning.
• Serve as a primary point of contact for the executive office, triaging inquiries and redirecting matters as appropriate.
• Prepare, review, and edit correspondence, reports, briefing documents, presentations, and meeting agendas.
• Track action items, deadlines, and deliverables to ensure timely completion and alignment with defined requirements.
• Maintain strict confidentiality and handle sensitive information with professionalism and discretion.

Project Management Coordination & Support

• Support technology projects by tracking milestones, coordinating meetings, and preparing status updates.
• Help develop and maintain reports, dashboards, presentation materials, and documentation for strategic initiatives.
• Assist with compliance‑related activities, including audits, public records requests, and legislative or oversight inquiries.
• Coordinate across IT teams, business users, vendors, and agency leadership to ensure consistent communication.
• Maintain organized project documentation, including charters, plans, RAID logs, and decision logs.
• Support go‑live and cutover activities, including rollback planning and coordination.



Office Operations & Coordination

• Oversee logistics for internal and external meetings, including technology leadership forums, interagency collaborations, and vendor engagements.
• Manage meeting preparations, coordinate communications, and ensure timely follow‑up on action items.
• Support procurement and contract‑related administrative processes in partnership with finance, procurement, and legal teams.
• Maintain organized electronic and physical filing systems in accordance with records retention requirements.
• Assist with onboarding and offboarding activities for Office of Technology staff.
• Maintain project dashboards, trackers, and reporting tools to support office operations.


This is an excellent opportunity for a motivated professional who enjoys complex coordination, values teamwork, and is committed to supporting public service through technology. If you are organized, adaptable, and ready to contribute to a mission‑focused agency, we invite you to apply.


This position is located in our Central Office in downtown Richmond, Virginia. 
 
This position is eligible for a hybrid telework schedule. 
 
The anticipated hiring salary ranges between $88,000 and $95,000, commensurate with experience. 
 
This position is not eligible for sponsorship or F-1 (I‑983 (STEM OPT Training Plan) STEM OPT STUDENTS).




As a member of the Virginia Tax team, you can expect additional benefits such as: 

• Job stability and quality of life! Enjoy your work/life balance with flexible schedule options and up to two days of telework per week. 
• 12 Paid State holidays on top of vacation, sick, volunteer, and personal leave! 
• Comprehensive and affordable health benefits. 
• Got student loans? You may be eligible for the Public Service Loan Forgiveness program. Participation in the Virginia Retirement System, VA 457 Deferred Comp, and more. 


At Virginia Tax… 

We are dedicated, resourceful individuals who strive to exceed our customers’ expectations. Not only do we serve the public, we are the public. We are a part of a community that cares about and celebrates each other, who promote opportunities for growth within a stable environment, and support a healthy work-life balance.  

What we do matters. So do you.

Minimum Qualifications

Proven ability and experience with administrative and executive-level support.

Project coordination skills and demonstrated ability to assist with project planning, tracking milestones, and maintaining documentation.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint).

Organizational skill and strong ability to manage multiple priorities, deadlines, and deliverables in a fast-paced environment.

Excellent written and verbal communication skills for preparing reports, presentations, and correspondence.

Proven ability to review, edit documents for accuracy and quality, as well as the ability to handle sensitive and confidential information with discretion and professionalism.

Ability to identify issues and propose solutions to improve administrative processes and workflows.

Additional Considerations

Advanced skill and knowledge in Business Administration, Project Management, or related field

Familiarity with project management methodologies (e.g., Agile, Waterfall) and tools (e.g., MS Project, Jira).

Experience supporting procurement processes and vendor coordination.

Prior experience working in a government or public-sector environment.

Experience with data visualization tools (e.g., Power BI) or advanced Excel functions for reporting and dashboards.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

All Virginia Tax employees must be current with filing their tax returns ensuring they were filed in compliance with established laws, rules and regulations. 
 
Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history, tax compliance, and DMV driving record (if applicable) checks. 
 
The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours. 
 
Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, genetics, age, veteran status, political affiliation, or disability.  
 
Reasonable accommodations are available to applicants with disabilities, if requested, during the application and/or interview process. If accommodations are needed, please contact Human Resources at (804) 786-3608. 
 
Virginia Tax participates in E-verify. 
 
Consideration for an interview is based solely on the information within the application and/or resume’. 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. 

Contact Information

Name: Virginia Tax Talent Acquisition Team 

Phone: 804-371-0431

Email: hroffice@tax.virginia.gov