Title: Program Manager- Budget & Finance

State Role Title: Financial Services Spec III

Hiring Range:

Pay Band: 5

Agency: Dept of Ed Central Operations

Location: JAMES MONROE BUILDING

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education is looking for a Program Manager for Budget & Finance to provide technical support in the development, execution, and monitoring within the Budget & Finance Team, as well as various services and information to internal and external audiences in support of agency operations.

The Program Manager would be responsible for the following duties:

• Build and manage project plans, timelines, and milestone trackers for agency-wide priority initiatives.  
  
• Prepare weekly or monthly initiative dashboards with clear status indicators (on-track, at-risk, off-track), decision needs for senior leadership, and recommended actions informed by office subject matter experts. 
  
• Manage the SPCC Program for the Division to include all monthly and yearly reporting, ongoing monthly and yearly training for users and approvers, yearly reviews of program for DOA certification.
  
• Manage Appropriations in section 124 of the State budget to include but not limited to completing GANs, reviewing scope of work, requesting quarterly progress reports, and tracking reporting.
  
• Manage Locality audit report review yearly compiling and reviewing data with Deputy monthly, to ensure to be in compliance with External Auditors and federal monitoring agency requirements, and single audit requirements
  
• Draft briefing materials, prep memos, talking points, and follow-ups to support high-impact leadership moments. 
  
• Oversee the SOP review yearly for all sections of Budget & Finance, ensuring the work gets completed and combined prior to ARMICS and Audit requests.
  
• Oversee the COOP plan review and delegation of responsibilities as it stands for the Budget & Finance Team.
  
• Collaborate with the Operations Branch to identify new technology solutions that improve efficiency, reduce bottlenecks, and modernize operations. 

Minimum Qualifications

• Proven experience in project management, operations, or executive support in a fast-paced environment. 
  
• Strong organizational and systems skills; ability to track many initiatives with precision.  
  
• Comfort with AI tools and modern productivity software (e.g. project boards, workflow automations, digital dashboards). 
  
• Excellent written and verbal communication skills, with the ability to translate complexity into simplicity.  
  

Additional Considerations

• Ability to design workflows, templates, dashboards or operational tools to improve team performance. 

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources

Phone: N/A

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.