Title: Leave Coordinator

State Role Title: Human Resource Analyst I

Hiring Range: $57,500 - $60,400

Pay Band: 4

Agency: Virginia Department of Health

Location: Dept of Health

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Leave Coordinator independently performs internal HR functions in the areas of Benefits and Leave, providing full life cycle claim administration, VDSP, and Parental Leave support. Responsible for interpreting and applying policies, procedures and regulations and providing leave or benefits consultation in support of a district or office. Notifies, prepares, and submits personnel leave or benefits transactions and associated paperwork for review by supervisor in personnel tracking systems. May conduct HR training and consultation for employees using pre-established training and orientation materials. This position assists and supports leave and benefits transactions entered into the agency leave tracking system. Responsibilities include leave maintenance, leave audits and reconciliation support, and leave related training and system development support. Ensures that all leave transactions are properly recorded into leave system in accordance with DOA and DHRM policies and procedures. Works closely with Senior Leave Coordinator and OHR Benefits staff on leave policy updates and VSDP and FMLA leave transactions.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of leave policies and procedures, such as annual leave, Disability, FMLA, Parental Leave, and other non-standard leave types (civil, military, etc.)
• Knowledge of leave reconciliation, leave audit practices, and records maintenance
• Experience with the interpretation and application of HR policies and procedures
• Demonstrated effective oral and written communication skills and the ability to maintain confidentiality
• Strong organization skills, with the ability to manage multiple and competing priorities
• Proficiency in a variety of software applications, Microsoft Word, Excel & PowerPoint

Additional Considerations

• Knowledge of DHRM and DOA leave policies and procedures
• Working knowledge of HRIS Leave System/Cardinal leave and/or similar system preferred
• Working knowledge of leave management and oversight within a COV agency preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Angela Ablack

Phone: N/A

Email: angela.ablack@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.