Title: Fiscal and Grants Associate #W0002

State Role Title: Admin & Office Specialist III

Hiring Range: $25.00 per hour to $30.00 per hour

Pay Band: 3

Agency: VA Commission for the Arts

Location: Commission for the Arts

Agency Website: https://vca.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Commission for the Arts (VCA) is seeking to fill its Fiscal and Grants Associate position. The Virginia Commission for the Arts (VCA) is dedicated to investing in the arts in the Commonwealth of Virginia through the mechanism of grantmaking. As a grantmaker, the VCA stimulates and encourages public interest, arts engagement, and organizational and programmatic support to eligible organizations. Additionally, the VCA strives to elevate Touring and Teaching Artists. The VCA’s overarching goal is to connect and engage Virginians with the Commonwealth’s vast arts ecosystem. The Fiscal and Grants Associate will be primarily responsible for providing support with the processing of grant payments for grantees throughout the Commonwealth, while remaining in compliance with policies and procedures. The Fiscal and Grants Associate will assist with completing special projects of the Fiscal and Grants Unit as needed. Additionally, the incumbent of this position will be responsible for proofreading written and numerical documents; composing correspondence and memos; and communicating account information with internal and external customers and staff. The Fiscal and Grants Associate will also be responsible for successfully processing honorariums, W-9’s, and compiling other grant related reports.

Minimum Qualifications

Experience with assisting in the maintenance of grant databases and spreadsheets. Experience demonstrating knowledge, skills, and abilities to maintain communication with grantees throughout the grant lifecycle. Experience demonstrating the ability to maintain well organized digital filling systems; processing grant applications, providing feedback to localities throughout the Commonwealth. Experience providing general administrative support; assisting with the preparation of grant-related documentation and writing and editing content. Experience in monitoring progress related to reporting collected data, for quality control and accuracy. Experience demonstrating interpersonal skills to be a team player and provide customer service to all levels of internal and external customers via phone, email, or face-to-face. Experience communicating in writing with demonstrated ability to prepare grammatically correct documents and correspondence. Experience demonstrating the ability to multitask, be detail-oriented and organized in a fast-paced deadline-driven environment. Experience demonstrating computer skills to use Microsoft Office Suite software applications, including Word, Excel, Access, and Outlook, and experience using QuickBooks or similar types of software. High school graduate or equivalent.

Additional Considerations

Knowledge of grantmaking, Experience and knowledge of grant management software.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

“The Virginia Commission for the Arts is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.”
Equal Opportunity Employer
Virginia Commission for the Arts
600 East Main Street, Suite 300
Richmond, Virginia 23219
(804) 225-3132

Contact Information

Name: Derek Mountford

Phone: 804-225-2729

Email: derek.mountford@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.