Title: Purchasing Analyst #00032

State Role Title: Procurement Officer I

Hiring Range: $55,000.00 - $65,000.00

Pay Band: 4

Agency: Department of Fire Programs

Location: Dept of Fire Programs

Agency Website: www.vafire.com

Recruitment Type: State Employee Only - E

Job Duties

About the Agency
The Virginia Department of Fire Programs serves the citizens of the Commonwealth by enhancing public safety through supplemental funding to local governments, education and training to first responders, fire prevention and life safety education through community risk reduction and statewide fire code enforcement.

About the Position
The Purchasing Analyst will be responsible for procuring goods and services for the agency in a timely manner; following all rules and regulations of the Virginia Public Procurement Act and the Commonwealth of Virginia Agency Procurement and Surplus Property Manual; following all SWaM requirements; and adhering to agency policies and procedures. The incumbent of this position serves as the back-up to Purchasing Manager for certifying the SWaM Dashboard data.

Minimum Qualifications

• Experience demonstrating considerable knowledge of the laws, regulations, and policies of the Virginia Public Procurement Act.
• Knowledge of contract purchases and the procurement of services and goods, specifically Request for Proposal (RFP) and Invitation for Bid (IFB).
• Experience using the eVA Procurement system.
• Work experience utilizing a Small Purchase Credit Card (SPCC) and experience conducting monthly reconciliations of the card.
• Possession of a Virginia Contracting Associate (VCA) or Virginia Contract Officer (VCO)
certification required. If the candidate selected for hire does not possess a VCA or VCO certification upon their hire date, they must obtain at least the VCA certification within 1 year of employment.
• Ability to work independently with minimum supervision.
• Ability to work within a team environment and work with internal and external customers.
• Ability to work in a fast-paced environment.
• Experience making oral and written presentations as well as providing occasional hands on-training.
• Experience demonstrating considerable knowledge and ability with PC applications such as MS Word, PowerPoint, Outlook, and Excel).

Additional Considerations

• Considerable experience in the field of Purchasing goods and services with considerable knowledge of Small Purchase Charge Card usage is required.
• Virginia Contracting Associate (VCA) certification, Virginia Contract Officer (VCO) certification is desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Criminal History: Employment is contingent on the successful completion of a background check.

Other: Must be eligible for employment in the State of Virginia and at least 18 years of age.

A one-year probationary period is required of all newly hired employees to the State.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to
supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

You may apply for this position at Home (virginia.gov) Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at (804) 249-1992 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Equal Opportunity Employer

Contact Information

Name: Taris Harmon

Phone: 804-292-6482

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.