Title: Community Engagement Systems Administrator

State Role Title: Prog Admin Manager III

Hiring Range: $103,342 - $150,000

Pay Band: 6

Agency: Dept of Med Assistance Svcs

Location: Dept of Medical Asst Services

Agency Website: www.dmas.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Community Engagement Systems Administrator in the Administration Division.

Job responsibilities will include, but are not limited to:

This position provides strategic oversight, project management support and contract administration for the Community
Engagement (CE) Portal and related Administration initiatives.

The role is responsible for managing interagency agreements, memorandums of understanding and contract management, including modifications to support development and ongoing operations of the CE Portal, ensuring compliance with state and federal requirements.

Individual will lead cross-divisional coordination and project management activities for CE portal initiatives. This includes working with Information Management (IM), program areas, partner agencies and external stakeholders to support successful implementations.

The position will serve as Administration’s lead approver for Advanced Planning Documents (APDs), ensuring compliance
with CMS guidelines for all divisions within Administration's purview.

This role will provide subject matter expertise on federal funding reimbursement structure and will represent Administration in CMS discussions pertaining to Administration initiatives.

This role will also provide guidance to the Deputy of Administration and Coverage with system governance by attending
and participating in the VaCMS Steering Committee and the MES Change Control Board (MCCB).

The business needs for this position have in office requirements to include, but not limited to, attending in-person meetings, trainings and conferences.

Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: https://www.virginia.org/

The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications:

Considerable knowledge/experience of state Medicaid and CHIP policy, operations and federal-state partnership.

Extensive knowledge/experience in Medicaid operations, data reporting and contract management.

Considerable knowledge/experience in development of operational processes and procedures to ensure operational efficiency and member support.

Extensive knowledge/experience with implementation of large-scale or interagency initiatives and to operationalize complex policy goals and other new initiatives to improve Medicaid programs.

Extensive experience of systems/programs/computer software, to include Microsoft Suites.

Considerable knowledge/experience of federal and state regulations related to the Community Engagement program and reporting requirements.

Extensive experience with meeting deadlines and managing multiple priorities/initiatives.

Considerable experience with managing relationships with the key stakeholders, such as MCOs, hospitals, Social Services, key agencies, and federal partners such as Centers for Medicare & Medicaid Services (CMS).

Considerable experience with Medicaid Eligibility and Enrollment systems.

Additional Considerations

There are no additional considerations for this position.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‐Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth’s Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

This position requires the submission of a Statement of Economic Interest (financial disclosure).

If you wish to apply for a job with the Department of Medical Assistance Services, an application and/or resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date.

Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.

Contact Information

Name: DMAS Talent Acquisition

Phone: 804 - 225 - 4407

Email: askhcdtalentacq@dmas.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.