Title: Purchasing Manager #00026

State Role Title: Procurement Officer II

Hiring Range: $85,000.00 - $90,000.00

Pay Band: 5

Agency: Department of Fire Programs

Location: Henrico1

Agency Website: www.vafire.com

Recruitment Type: State Employee Only - E

Job Duties

About the Agency
The Virginia Department of Fire Programs serves the citizens of the Commonwealth by enhancing public safety through supplemental funding to local governments, education, and training to first responders, fire prevention and life safety education through community risk reduction and statewide fire code enforcement.

About the Position
The Virginia Department of Fire Programs is seeking a knowledgeable and motivated professional to serve as the Procurement Manager. The incumbent of this position is a working manager and will be responsible for providing directions and guidance to the employees of the Procurement Unit to ensure the assigned day-to-day tasks and projects are completed appropriately. Specifically, the Procurement Manager will be responsible for performing tasks such as but not limited to coordinating activities to procure goods/services with vendors and other state agencies; be principally responsible for managing system compliance with the state electronic Virginia (eVA) procurement system; serve as the agency Small, Women-owned, and Minority-owned Business (SWaM) Champion; and be primarily responsible for managing SWaM minimums for the agency and certifying the SWaM agency dashboard data. The incumbent of this position will also be responsible for supervising the administration of the Small Purchase Charge Card (SPCC) program; facilitating SPCC training to agency employees and ensuring agency compliance of SPCC regulations/procedures; managing agency procurement staff and ensuring their compliance with eVA, SWaM and SPCC regulations/procedures; and procuring goods and services for the agency following all procedures and regulations of the Virginia Public Procurement Act (VPPA) and the Commonwealth of Virginia Agency Procurement and Surplus Property Manual (APSPM).

Minimum Qualifications

• Experience demonstrating extensive knowledge and understanding of the Virginia Public Procurement Act (VPPA) and the Commonwealth of Virginia Agency Procurement and Surplus Property Manual (APSPM) regulations.
• Extensive knowledge of the Commonwealth’s procurement regulations and practices for SWaM and eVA and experience using the eVA procurement system.
• Considerable experience with contract purchases and the procurement of goods and services, specifically Requests for Proposal (RFP) and Invitation for Bid (IFB).
• Experience with Small Purchase Charge Card (SPCC) Program Administration, SPCC on-line Reconciliation, and surplus property.
• Experience demonstrating the ability to apply an analytical approach to problem solving and prioritize/manage multiple tasks simultaneously in a fast-paced deadline driven environment.
• Experience demonstrating the ability to be self-directed and work independently as well as collaborate with diverse internal and external customers.
• Experience demonstrating the ability to communicate orally with the ability to facilitate hands-on training and make oral presentations to all levels of staff, and experience demonstrating the ability to communicate in writing with the ability formulate guidance documents, SOP’s, and other similar forms of written communications.
• Considerable knowledge and experience with PC applications including MS Suite: Word, Access, PowerPoint, Excel and Google Business Suite email.
  

Additional Considerations

None.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Requirements:

Criminal History: Applicant must successfully complete background check and investigation.
Other: U.S. Citizen at least 18 years of age.

Special Instructions to Applicants:
State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

The candidate selected for this position will be required to successfully complete a background check. State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at http://jobs.agencies.virginia.gov. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at (804) 249-1992 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Contact Information

Name: Taris Harmon

Phone: 804-292-6482

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.