Title: Charge Card Administrator

State Role Title: Procurement Officer I

Hiring Range: $70,000 - $82,400, Commensurate with education and experience

Pay Band: 4

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: Agency Employee Only - A

Job Duties

 "Greater Happens Here"

The position manages the University’s travel and charge card programs, ensuring efficient operations and compliance with Department of Accounts and DGS/DPS APSPM policies. Responsibilities include overseeing the SPCC and ILTC programs, conducting audits, providing training, and ensuring cardholder compliance. The role collaborates with internal departments and external agencies, reports to Procurement leadership, and provides expert oversight, policy development, and process improvements under limited supervision.

The successful candidate will have the ability to train and advise University travel and SPCC cardholders on state and institutional policies, procedures, and systems. This role serves as a lead in developing and distributing communications to Bank of America users and administrative staff, while creating and maintaining auditing and tracking tools in both electronic and manual formats.

The position supports the development and execution of short- and long-term goals for the Office of Procurement Services and is responsible for maintaining and updating policies and procedures. A strong understanding of the Virginia Public Procurement Act (VPPA), APSPM, and the Vendors Manual issued by the Department of General Services is required.

Responsibilities include managing dispute resolution and card terminations, working with cardholders and departments to resolve transaction issues, and ensuring compliance. The role also provides advisory support and training to university departments on procurement practices and maintains knowledge of CAPP policies related to charge cards.

The ideal candidate will demonstrate computer proficiency, including skills in Microsoft Excel and Word, experience with systems such as Global Card Access, Bank of America, VSU Banner, and the ability to prepare and present ad-hoc reports to leadership and external agencies.

Minimum Qualifications

Associate’s degree in business administration or a related field, or equivalent combination of education and relevant work experience.

Proficiency in computer applications such as Microsoft Office and SharePoint is required.

Additional Considerations

A minimum of (2) two years of charge card administration experience in a public sector environment; or an equiva¬lent combination of training and experience which provides the required knowledge, skills and abilities.

Must be a Virginia Contracting Associate (VCA) certified preferred or the ability to obtain within two (2) year of employment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.