Title: NSU00125-Office Manager

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $40,000-55,000

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Serves as the Departments Office Administrative Manager and process routine procurements that do not normally require competition; support departmental goals and objectives; perform technical, research and work with the Director and other PS staff on program assessments. Maintain procurement policies and procedures that align with organizational goals and legal requirements. Take lead position in the on-boarding of PS staff (includes completion of paperwork and training to get new staff prepared to work). Responds to basic inquiries from university staff and general public and provide advice/consultation in accordance with state procurement law, University procedures, and best practices. Independently develop, manage and analyze automated databases (including SBSD, EVA and Bonfire); compile spreadsheets, research data and statistical charts; and develop reports. Provide administrative and research support to the Director and other PS staff in day-to-day operations and processes as required/assigned.

Minimum Qualifications

• Significant knowledge and experience with spreadsheets and database software, including Microsoft Office Suite (Word, Excel, Access and PowerPoint) are required.
  
• Proficiency in the use of standard office equipment, including personal computers, is required.
  
• Knowledge and experience of automated financial and e-procurement systems is preferred. Knowledge and experience with governmental procurement law, policies and procedures is preferred.
  
• Experience in handling multiple tasks and prioritizing accordingly.
  
• Ability to work independently and to communicate in a highly professional manner, both verbally and in writing.
  
• Knowledge and experience of conducting departmental audits. Experience improving business processes

Additional Considerations

Preferred Qualifications: VCA

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO STATEMENT:
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Email material not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.