Title: EHR Training and Communication Coordinator (Hourly): Division of Institutions - #W0135

State Role Title: Prog Admin Specialist II

Hiring Range: $29.69 - $48.70

Pay Band:

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: https://www.vadoc.virginia.gov/

Recruitment Type: General Public - G

Job Duties

This position supports the effective operation, maintenance, and continuous improvement of the Electronic Health Record (EHR) system within the Virginia Department of Corrections Health Services Unit. The role is responsible for coordinating EHR-related technology resources, providing technical and administrative support to facility staff, maintaining accurate documentation and records, assisting with training initiatives, and conducting research on emerging healthcare technologies. Through these functions, the position ensures compliance with established standards, promotes operational efficiency, and enhances the delivery of healthcare services across VADOC facilities.

Minimum Qualifications

Knowledge of Electronic Health Records (EHR) systems.

Skill in managing records. Skill in Microsoft Office and Internet applications.

Ability to interpret policies and procedures.

Ability to interact with all levels of staff.

Ability to conduct software testing.

Skill in organization and tracking equipment. Ability to manage multiple priorities and work independently or collaboratively.

Additional Considerations

Skill in troubleshooting EHR-related user or system issues. Ability to assess operational and program needs within a correctional healthcare environment and recommend improvements. Skill in SharePoint.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-385-1123

Email: Applications submitted via email will not be considered.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.