Title: Tax Examiner

State Role Title: Admin and Office Spec III

Hiring Range: $39,000 - $42,000

Pay Band: 3

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website: https://www.vec.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Tax Examiner's responsibilities include, but are not limited to:

• Ensuring compliance with UI tax laws and requirements, reconciliation of the UI Clearing account, and proper posting of transactions and adjustments.
• Receiving batch reports noting discrepancies (closed or delinquent accounts/incomplete information/reporting errors) on employers’ accounts and payroll tax information.
• Auditing reports; reviewing data on file, conducting research and contacting various parties to obtain necessary information and/or advise of necessary change; determining corrective action, documenting necessary adjustments to reconcile batch with revenue and report count, submitting request to update VUIS, and reconciling keyed entry; ensuring monies deposited to the UI Clearing account have been properly posted to the employer account; and forwarding source materials to be microfilmed.
• Reviewing requests for changes to employer files; determining solutions; and preparing appropriate adjustments to implement change.
• Submitting requests to produce quarterly delinquent and semi-annual credit notifications; reviewing subsequent employer responses; researching accuracy of tax accounts regarding proper allocation of credit and/or penalty and interest; determining appropriate action; and following protocol to ensure cases are handled appropriately.
• Handling large volume of written and telephonic inquiries from employers, employer representatives, and field staff.

Join the Virginia Employment Commission (VEC) and be part of a mission-driven agency dedicated to supporting workers, strengthening communities, and promoting economic stability across the Commonwealth. We administer Virginia’s Unemployment Insurance (UI) benefits program with a commitment to providing customer-centered, accessible, inclusive, and impactful services to support our shared mission: lifting up Virginia, one unemployed worker at a time. The VEC is also an integral part of a historic milestone as Virginia becomes the first state in the South to offer Paid Family and Medical Leave (PFML). Our agency will be responsible for standing up and administering this new program, which will expand the vital support we provide for employees when they need it most.

We offer paid leave; a minimum of 13 paid state holidays per year; medical, dental, vision, and life insurance options; retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions); and are a federally recognized Public Service Loan Forgiveness (PSLF) employer.

If you’re motivated by public service, continuous improvement, and meaningful work that supports opportunity for all, the VEC is a place where your contributions matter!

Minimum Qualifications

• Knowledge of generally accepted accounting principles and practices and related payroll tax reporting requirements.
• Strong auditing, organizational, customer service, analytical, problem solving, and computer (word processing, data entry and spreadsheets) skills.
• Ability to collect and analyze data; review and reconcile information; identify and request proper posting entry to resolve issues; use automated systems to review and report information; operate a calculator and personal computer; communicate effectively orally and in writing; work effectively with the public and agency staff; present facts in a concise, organized format; meet tight deadlines; and work independently and also as a team member.
  

Additional Considerations

• Knowledge of the Unemployment Compensation Act.
  
• Experience working in tax, accounting, finance, or payroll; and experience working with accounting software programs (QuickBooks).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Submission of an online application is required for this position. The VEC does not accept applications, résumés, cover letters, etc., in any other format. When applying for jobs, please ensure your online application and/or résumé are complete with duties and skills associated with your work experience.

The Virginia Employment Commission is committed to upholding our values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities. We are an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation and an Unemployment Insurance (UI) fraud background check.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. The VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

Auxiliary Aids and Services are available upon request to individuals with disabilities. Applicants needing accommodations should contact the Human Resource office for additional information.

A valid State Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

For the status of your application and this position, please refer to your PageUp / Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: VEC Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: Careers@vec.virginia.gov for recruitment related questions. Emailed applications, résumés, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.