Title: Program Administrator

State Role Title: Prog Admin Specialist II

Hiring Range: $55K-$65K

Pay Band: 5

Agency: Dept of Housing & Cmnty Devel

Location: Dept of Housing and Comm Dev

Agency Website: https://www.dhcd.virginia.gov

Recruitment Type: General Public - G

Job Duties

DHCD Welcomes Veterans and Veteran Spouses!

Join Our Team at the Virginia Department of Housing and Community Development!

The Program Administrator serves as the primary point of contact for grantees, including local governments, nonprofits, and other funded partners, supporting them in the compliant, timely, and impactful delivery of homeownership initiatives. Key programs include:

•Down Payment Assistance (DPA)
•Acquire, Renovate, Sell (ARS)
•Neighborhood Stabilization Program (NSP)
•Virginia Individual Development Accounts (VIDA)
•Communities of Opportunity Tax Credit Program (COTCP)
•Additional DHCD homeownership and community development initiatives

This position leads program monitoring, quality control, and technical assistance efforts to ensure strong project performance and lasting community benefit. The role also collaborates closely with internal DHCD divisions and external partners to strengthen program alignment, troubleshoot implementation challenges, and advance long term strategic goals.

The Program Administrator will:
•Administer core homeownership creation programs, including DPA, ARS, and VIDA.
•Serve as the primary liaison for grantees, providing guidance, support, and oversight.
•Lead program monitoring, compliance reviews, and quality assurance activities.
•Develop and deliver training for internal staff and external partners.
•Collaborate with other DHCD offices and partner agencies to improve program coordination.
•Support program enhancements through data analysis, stakeholder engagement, and policy interpretation.
•Contribute to long range planning and strategic program development.
•Conduct occasional in state travel for site visits, trainings, and partner coordination.

Commonwealth of Virginia benefits/incentives include:
Public Student Loan Forgiveness (PSLF)
Tuition Reimbursement
Dental/Medical/Vision plans
Sick, Family/Personal, Annual, Military, and Community Service Leave
Employee Assistance Programs (EAP)
Disability Plans (Short and Long Term)
Retirement and Savings plans
Life and Long-Term Care Insurance Telework Eligible Commonwealth of VA Employees ONLY discounts

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Minimum Qualifications

●Highly skilled in coordinating and promoting program-specific service delivery and in strategically aligning resources with state and federal requirements.
●Considerably skilled in providing appropriate guidance and support to long-range planning for programs through research, supervision, and liaison activities to assess program performance.
●Demonstrated skillset in analyzing, applying, and interpreting Federal and State policies.
●Progressive experience managing payment processing systems, maintaining financial records, and monitoring/reconciling budgets, with responsibility for accuracy, compliance, and reporting.
●Demonstrated experience in providing consultative services via technical assistance, coaching, and training to internal and external stakeholders via workshops, webinars, or in-person training.
●Experience in grant program management, including conducting monitoring activities and compliance reviews to ensure adherence to grant requirements and support grant closeout.
This position involves frequent travel obligations. Must be able to engage in periodic overnight travel.

Additional Considerations

•Familiarity with state or federal housing programs, such as Home Investment Partnerships (HOME) Program, Community Development Block Grant (CDBG), or comparable initiative, with demonstrated skill in interpreting and applying regulatory requirements.
•Experience coordinating with third-party stakeholders throughout the homebuying and closing process.
•Experience administering homeownership and affordable housing programs, including but not limited to counseling first-time homebuyers, conducting income and asset verification, and performing property inspections.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications/changes received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, experience, and abilities.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Answers should be reflected in jobs and positions held.

Background and Reference Checks:
Selected applicants are subject to a background investigation and reference checks. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DHCD Welcomes Veterans and Spouses:
We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

Sponsorship:
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations:
Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer:
The Department of Housing and Community Development practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Diversity, Opportunity, and Inclusion:
DHCD is committed to providing valuable opportunities for a diverse and inclusive environment where all employees feel supported. DHCD seeks to work with partners, grantees, and vendors who demonstrate a commitment to diversity and inclusion as a practice and have a demonstrated record of this commitment.

Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: N/A

Email: rr-recruitment1@dhcd.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.