Title: Employee Relations Specialist - Administrative Investigator #00330

State Role Title: Human Resource Analyst II

Hiring Range: $71,582.00 - $100,667.00

Pay Band: 5

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

**Come grow with us!**
VADOC is hiring and we're welcoming passionate HR professionals to join our Employee Relations team where the work is meaningful and the mission is real.

The Administrative Investigator supports the Virginia Department of Corrections by conducting thorough, unbiased, and well documented investigations into workplace conduct concerns that fall outside of OLES jurisdiction. This position ensures that leadership receives accurate, fact-based information needed to make fair and consistent employment decisions that uphold the Standards of Conduct and strengthen organizational integrity.

The role is responsible for interviewing witnesses, gathering and analyzing evidence, developing timelines, and producing clear investigative reports suitable for review and potential grievance hearings. The Investigator also assists facilities with complex or high-risk cases, provides guidance when local investigations require additional support, and delivers training to supervisors on fundamental fact finding and documentation practices. Through professional investigative work and strong attention to due process, the position contributes to a safe, accountable, and ethical work environment aligned with VADOC’s mission and values.

Minimum Qualifications

**Come grow with us!**
VADOC is hiring and we're welcoming passionate HR professionals to join our Employee Relations team where the work is meaningful and the mission is real.

Knowledge
• Knowledge of administrative investigation principles, fact finding techniques, and interview protocols.
• Understanding of workplace policies, Standards of Conduct, due process requirements, and documentation standards related to employee behavior.
• Knowledge of evidence handling, chain of custody practices, and basic investigative documentation requirements.
• Familiarity with grievance processes, hearing procedures, and expectations for presenting investigative findings.
• Understanding of confidentiality requirements and ethical standards when handling sensitive information.

Skills
• Strong interviewing skills with the ability to gather facts, establish timelines, and elicit accurate, unbiased information from witnesses and involved employees.
• Excellent analytical skills to assess evidence, identify inconsistencies, and draw objective conclusions based on policy and facts.
• Skilled in preparing clear, well organized investigative reports that outline findings, timelines, and evidentiary support.
• Effective written and verbal communication skills to present findings, provide testimony, and train supervisors on basic investigative practices.
• Strong attention to detail, organization, and ability to prioritize multiple cases with competing deadlines.

Abilities
• Ability to conduct thorough, impartial investigations while maintaining professionalism and neutrality.
• Ability to independently manage investigative caseloads and assist facilities with high risk or complex cases.
• Ability to interpret policies and translate findings into clear, defensible documentation for WIDG and grievance hearings.
• Ability to train supervisors and managers on fact finding techniques, documentation expectations, and proper evidence handling.
• Ability to collaborate effectively with facility leadership, HR staff, and other stakeholders while maintaining investigative independence.
Additional Considerations: • Foundational knowledge of investigative techniques, including interviewing, evidence gathering, and timeline reconstruction.
• Strong writing skills with the ability to prepare clear, well organized investigative reports.
• Comfort conducting difficult or sensitive interviews with neutrality and professionalism.
• Ability to manage multiple cases, prioritize deadlines, and maintain accurate documentation.
• Strong understanding of confidentiality, due process principles, and unbiased decision making.
• Basic familiarity with Standards of Conduct, workplace policies, or similar regulatory frameworks.

Additional Considerations

Human Resources experience with direct exposure to employee relations or workplace conduct issues (e.g., corrective action, counseling, or case documentation).
Administrative investigation/fact finding experience, including conducting witness interviews, evidence collection, and timeline development for policy driven cases.
Experience interpreting and applying agency policies/Standards of Conduct, with demonstrated ability to produce clear, well organized case documentation.
Experience preparing investigative summaries or reports for leadership emphasizing neutrality, completeness, and defensibility.
Experience handling confidential information and exercising sound judgment in sensitive situations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-659-8424

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.