Title: Human Resources Analyst

State Role Title: Human Resource Analyst I

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location: VMI HUMAN RESOURCES OFFICE

Agency Website: www.vmi.edu

Recruitment Type: Agency Employee Only - A

Job Duties

Virginia Military Institute is excited to announce that we are accepting internal applications for the Human Resources Analyst. The Human Resources Department is a key role in keeping the Institute moving forward with day-to-day operations.

Job Duties:

Leave Accounting
• Maintain and process all Classified leave records, including VSDP and disability leave.
• Maintain and process all Family and Medical Leave Act (FMLA) for AP Faculty, Teaching Faculty, and

Classified employees.
• Audit and reconcile leave records
• Post leave balance information monthly for Classified employees

Worker’s Compensation
• Managed Care Innovations (MCI) representative
• Process all workers’ compensation injuries for VMI
• Provide appropriate forms to the injured employee, MCI and VMI’s safety officer
• Enter accident information on OSHA Form 300
• Assist employees with filing their paperwork with MCI for mileage reimbursement, prescriptions and payments
• Work with MCI, VSDP and supervisor to return employee work as soon as possible by performing light duty or temporarily placing the employee in another department

Reporting
• Track, complete and process yearly reports for Workers’ Compensation (Survey of Occupational and Injuries and Illnesses)
• Track and report all FMLA, disability leave, VSDP leave

Office Assistance
• This position will serve as backup for the receptionist/Administrative Assistant when they are not available to greet the public and/or to answer the phone

Minimum Qualifications

Candidates must be proficient in Microsoft Word and Excel and possess strong organizational and communication skills. A self-starter with the ability to multitask is essential. Accuracy and prompt responses are required. Additionally, candidates should be able to learn HR systems while staying updated with all relevant HR information.

Additional Considerations

Strong analytical skills, knowledge of workers' compensation, OSHA, and purchasing are advantageous. Familiarity with Virginia DHRM HR systems, including Colleague, Cardinal, and Page Up, is an added benefit.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Valarie R. Stores

Phone: 540-464-7322

Email: hroffice@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.