Title: Elections & Registration Services Supervisor #00024

State Role Title: Program Administration Manager

Hiring Range: Up to $110,000

Pay Band: 5

Agency: Department of Elections

Location: Department of Elections

Agency Website: www.elections.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Elections promotes and supports accurate, fair, open and secure elections for the citizens of the Commonwealth. ELECT ensures the proper administration of election laws, campaign finance disclosure compliance, and voter registration processes in the state by promulgating rules, regulations, issuing instructions, and providing information to local Electoral Boards and general registrars.

The Department of Elections envisions a highly modern, efficient and professional electoral process that is trustworthy and accountable at all levels and engages Virginia’s diverse citizenry in the most fundamental right in a democratic society: the right to vote.

The Elections & Registration Services Supervisor manages Election and Registration Services staff, regular communications with local election officials, and election administration activities. Provides project management and process analysis in the area of election administration and systems. Ensures compliance with agency and Board policies, regulations and governing laws for the administration of elections in the Commonwealth. Manages and provides support to localities for election administration processes and questions. Develops, coordinates, delivers and maintains current user documentation to ensure the uniformity, fairness, openness and legality of elections in Virginia.

Minimum Qualifications

• Experience supervising, developing, and evaluating staff.
• Demonstrated ability to evaluate and streamline processes and otherwise drive organizational efficiencies.
• Strong organizational, analytical, and managerial skills, with the ability to balance daily operations, long term projects, and compliance initiatives.
• Ability to build and support a collaborative, high performing team and foster a culture of continuous improvement.
• Working knowledge of Virginia and federal election laws, regulations, and election administration processes.
• Experience managing multiple concurrent projects involving a variety of technologies, platforms, and stakeholders.
• Excellent written and oral communication skills, including the ability to produce clear, accurate internal process documentation and external guidance.
• Proficiency with Microsoft products and the ability to quickly learn and apply new technology systems, tools, and data platforms.
• Strong multi tasking and time management skills.
• Ability to maintain a high-quality performance under pressure and strict deadlines.
• Commitment to teamwork and cross functional collaboration with internal staff, local election officials, and external partners.
• Ability to create and analyze data to identify strengths and weaknesses of current and proposed processes.
• Ability to travel as required.

Additional Considerations

• Experience in a local or state elections office.
• Extensive supervisory and project management experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Must have or be able to obtain a valid driver’s license.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Kimberly Crutchfield

Phone: 804-292-6542

Email: kimberly.crutchfield@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.