Title: Administrative Assistant #00121

State Role Title: Admin and Office Spec III

Hiring Range: $33,828 - $55,105 annually

Pay Band: 3

Agency: Virginia Department of Agriculture

Location: VDACS CENTRAL HEADQUARTERS

Agency Website: https://www.vdacs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services is seeking an Administrative Assistant to provide professional support to the Office of Veterinary Services, including the Program Manager, who is responsible for monitoring animal health, animal welfare and emergency response for the agency. Duties include providing support by performing an extensive variety of administrative assignments such as answering phones; overseeing Freedom of Information Act requests and responses; managing animal biologics requests; scheduling appointments and making travel arrangements; maintaining filing systems; reviewing and processing paperwork, travel requests, reimbursements, purchasing, and vouchers/requisitions; and maintaining office supplies and equipment. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Minimum Qualifications

Considerable secretarial or office services experience involving performing a variety of clerical and administrative duties. Ability to deal frequently with internal and external contacts on a variety of issues relating to office programs. Knowledge of administrative procedures and automated office processes. Ability to effectively utilize word processing and other types of office equipment. Ability to plan, organize and complete work in a timely manner. Effective oral and written communication skills. Strong customer service and interpersonal skills. Current or recent experience in a similar administrative support position that includes making travel arrangements; maintaining files; reviewing and processing vouchers and requisitions; and procuring office supplies and equipment. H.S. Diploma/GED required.

Additional Considerations

A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include understanding in business administration or related field.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact hr.vdacs@vdacs.virginia.gov.

Final candidate must successfully complete a fingerprint-based criminal background check.

If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: 804-786-3531

Email: hr.vdacs@vdacs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.