Title: HR Generalist

State Role Title: Human Resource Analyst I

Hiring Range: Starting Salary $58,000 (Salary Commensurate with Experience)

Pay Band: 4

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Location: Western State Hospital
103 Valley Center Drive, Staunton, VA 24401.

Who We Are
Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation “Learning” programs.

WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.

Position Overview
This role provides key support across HR operations, including workers’ compensation, FMLA, disability programs, ADA processes, parental leave, open enrollment, and orientation. It performs technical and transactional HR tasks in Cardinal HCM, HOPS‑HR, and UKG, processing personnel actions such as hires, transfers, and separations.
The position coordinates new hire onboarding, ensures completion of required documentation, verifies I‑9 and E‑Verify, and manages fingerprinting, ID photos, and drug screening. It partners with recruitment to confirm credentials and maintains employee personnel files.

Additional responsibilities include preparing HR reports, supporting audits, reconciling HR systems, and administering the PageUp Performance Management module to ensure OHRM compliance. The role provides guidance to staff and leaders and supports HR functions to meet facility needs.

Key Responsibilities
- Provide backup and support for benefits administration, including workers’ compensation, FMLA, disability programs, ADA processes, parental leave, and open enrollment.
- Process and enter all personnel transactions (hires, transfers, separations, salary actions) in Cardinal‑HCM, HOPS‑HR, and UKG with accuracy and timeliness.
- Serve as a systems resource for HR databases by maintaining data integrity, troubleshooting issues, performing reconciliations, and supporting system enhancements.
- Coordinate and manage all aspects of new hire onboarding, including documentation review, I‑9 and E‑Verify compliance, fingerprinting, ID photos, drug screening, and credential verification.
- Maintain complete and compliant employee personnel files and position records in accordance with retention requirements and auditing standards.
- Generate HR, payroll, benefits, leave, and compliance reports for leadership, OHRM, Fiscal Services, and regulatory bodies.
- Support internal and external audits by compiling documentation, conducting record audits, and ensuring timely correction of discrepancies.
- Administer the PageUp Performance Management module, provide training, monitor timelines, run compliance reports, and assist supervisors with evaluation processes.
- Collaborate with HR, payroll, recruitment, employee relations, IT, and leadership to ensure consistent processes, accurate data, and resolution of HR-related issues.
- Provide guidance to employees, supervisors, and department heads on leave programs, benefits processes, performance management, and general HR policy and procedures.

A detailed position description will be provided at the time of the interview.

Benefits Included: 
• Health, vision, and dental insurance
• Retirement with cash match
• 13 paid holidays
• Paid time off (annual, sick, family/personal, and community service)
• Life insurance

Minimum Qualifications

• Knowledge and experience with HR management policies, procedures, principles, laws, and regulations.
• Experience performing HR duties such as onboarding, benefits administration, leave management, personnel transactions, and records management.
• Prior experience as an HR assistant, generalist, or analyst.
• Strong data entry accuracy and attention to detail in maintaining HR records and documentation.
• Proficiency with HR systems such as Cardinal HCM, HOPS HR, PageUp, and UKG.
• Proficiency using computers, MS Office, databases, and web‑based HR applications.
• Ability to interpret and apply personnel policies, HR guidelines, and employment regulations.
• Knowledge of employment laws, including I‑9 verification, E‑Verify, FMLA, ADA, and workers’ compensation.
• Strong organizational, multitasking, and time‑management skills in a fast‑paced environment.
• Strong verbal and written communication skills for interacting with staff, supervisors, and leadership.
• Demonstrated critical thinking and analytical skills to identify issues and present solutions.
• Ability to maintain confidentiality, manage multiple priorities, and ensure accuracy in HR reporting and system reconciliation.

Additional Considerations

• Bachelor’s degree or coursework in Human Resources, Business, or a related field.
• Experience working in state government or public‑sector HR operations.
• Advanced experience with HR systems such as Cardinal HCM, HOPS HR, UKG, and PageUp.
• Experience with employment credential verification, specialized leave administration, and HR compliance processes.
• Bilingual skills.
• Veteran or veteran spouse status.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.

Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (540) 332-8300 during business hours (8:00 a.m. to 5:00 p.m.).

Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.

Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.

Contact Information

Name: Moez Nayani

Phone: 540-332-8304

Email: moez.nayani@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and, if applicable, submit their disability documentation to DARS/DBVI to obtain their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.