Title: Financial Services Grants Specialist - #ARS00426

State Role Title: Financial Services Spec II

Hiring Range: Anticipated starting salary $90,000 up to low $100,000's

Pay Band: 5

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

“Join our team as a Financial Services Grants Specialist and play a key role in preparing critical state and federal financial reports for all Disability Services Agencies.

Why Join Us?
✅ Purpose-driven work
✅ Inclusive, supportive teams
✅ Great state benefits

Job Duties:

The mission of the Finance Division is to provide exceptional customer service, build strong partnerships with DARS and the DSAs while creating innovative ways to deliver support to our partners and stakeholders, promoting excellence in our work product by fostering a team of high performing professionals while adhering to policies and procedures and upholding our roles as prudent financial stewards of public funds.

We are seeking a Financial Services Grants Specialist to be responsible for preparing grants financial reports, assisting with monthly reconciliation of revenue and expenditures for all Disability Services Agencies (DSA), year-end CAFR statements, and the quarterly federal cash reports. Serve as the backup to the Senior Grants Accountant in preparing the daily federal cash drawdown request. Prepare monthly pass-through billings and Medicaid cost allocations.

Duties include but are not limited to:

• Grants/Contracts Management and Pass-through Billings 
• Reconciliation and Semi-Annual Payroll Certification
• Medicaid Cost Allocation, DOE OMEGA Reimbursement Request and DBHDS SA Billings
• Federal Financial Reporting and Year End Financial Statements
• Drawdown Specialist and Sub-recipient Monitoring

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.
All Finance Employees are expected to work across functional areas to ensure that Division and Agency goals are met.

Minimum Qualifications:

Training:

• Training in accounting or progressive experience.

Experience:

• Considerable experience working with state automated financial and accounting systems, including Cardinal.
• Experience preparing state, federal financial reports, as well as downloading financial reports from financial systems.
• Extensive experience in the use of Excel and Word.

Knowledge:

• Considerable working knowledge of federal grants management requirements and generally accepted accounting principles and practices for governmental entities and state fiscal functions and operations. 
• Working knowledge of state government and state government accounting policies and procedures.
  

Ability:

• Demonstrated ability to assemble, analyze, prepare, and explain financial reports and statements covering complex financial data.
• Ability to work independently as well as with other team members.
• Ability to communicate effectively, both orally and in writing.

Additional Considerations:

• Experience in grants management.
• Experience working with federal drawdown systems

Special Instructions

• This position has been designated a sensitive position under Va. Code § 2.2 1201.1. 
• A fingerprint based criminal history check will be required of the finalist.

BENEFITS:

DARS offers a comprehensive benefits package to include your choice of health insurance plans, flexible spending accounts, VRS retirement, employer paid basic group life insurance, employee paid optional group life, 13 paid holidays, Sick Leave, Annual Leave, Family Personal Leave, employee discount programs, and much more!

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Human Resources

Email: recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.