Title: Procurement Officer

State Role Title: Procurement Officer II

Hiring Range: $57,733 - $90,000

Pay Band: 5

Agency: Department of Accounts

Location: Main Street Center

Agency Website: https://doa.virginia.gov/

Recruitment Type: State Employee Only - E

This position is open to state employees only.  This position is required to work 4 days per week in the DOA office in downtown Richmond, VA.  Only one day of telework per week is permitted.

Local travel is required to go to locations such as the bank, post office, other state agencies and vendors for pickup and dropoff, etc.  Reliable transportation is needed to complete these tasks.  

Job Duties

Provide efficient and timely delivery of service for the agency in procuring goods, supplies, equipment and services in accordance with the Virginia Public Procurement Act, the Virginia Agency Procurement and Surplus Property Manual, VITA IT polices, Department of Accounts Commonwealth Accounting Policies and Procedures Manual and other federal, state and agency rules and requirements. Coordinate outgoing mail and packages, manage all supply room activities for the agency, manage facilities maintenance, manage surplus property, serve as a SPCC cardholder and utilize the SPCC for payments to vendors, make bank deposits, and ensure accurate coding, documentation, and allocation of SPCC purchases. Responsible for drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs), evaluating bids, and making award recommendations as required for DOA. Utilizes eVA as needed, prepares monthly eVA certification, and follows DGS procurement rules.

Minimum Qualifications

• Working knowledge of development, solicitation, and administration of contracts in compliance with APSPM, the Virginia Public Procurement Act, and CAPP regulations. This position will be responsible for but not limited to managing procurement activities, including sourcing, vendor selection, and contract negotiation; drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs); and evaluating bids and making award recommendations.
• Knowledge of GAAP and advanced procurement principles.
• Knowledge of the Commonwealth’s SPCC program, Card polices, and On-line reconciliation.
• Knowledge/ability to run a supply room for employee supplies.
• Working knowledge of postal regulations and office/clerical procedures.
• Demonstrated ability to perform physically demanding work, and to understand and apply established policies and procedures. Must be able to move and lift heavy office supplies and office furniture. Should be able to lift 40 lbs numerous times within a 30 minute time frame.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Public Administration or related field is desired.
• Current Virginia Contracting Officer Certification is preferred. If a qualified candidate does not presently hold the certification, the candidate must commit to obtaining it within the first 6 months of employment.
• Experience in public purchasing or contract administration.
• Knowledge and experience with Virginia public purchasing law and procurement policies.

Special Instructions

Current Virginia Contracting Officer Certification is preferred. If a qualified candidate does not presently hold the certification, the candidate must commit to obtaining it within the first 6 months of employment.

Applications are only accepted through the state jobs website and must be submitted by 11:55pmEST on the closing date for consideration. You will receive confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status for this position. Applicants requiring sponsorship for a work visa or a certifying employer for a STEM OPT extension need not apply. No faxed, mailed, or emailed applications will be accepted. 

Department of Accounts is an Equal Opportunity Employer, supports workplace diversity and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply. 

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

Contact Information

Name: Human Resources

Phone: (804) 225-3038

Email: humanresources@doa.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.