Title: Human Services Program Coordinator (VDH02560)

State Role Title: Prog Admin Specialist II

Hiring Range: $60,000 - $81,600

Pay Band: 5

Agency: Virginia Department of Health

Location: ROANOKE HQ

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

Consider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Early Intervention Program at the Roanoke City/Alleghany Health District.

Job Description:
Provides support, in a staff capacity, by focusing on intermediate term program issues with agency wide application. Characteristic duties include: program development, planning, monitoring, analysis, grants management, recommending policies and procedures, program research, and evaluating changes in rules, regulations and legislative proposals for impact on service delivery. Thorough knowledge of program management, analytical principles and service integration is necessary. Responsibilities are carried out independently based on an outline or work plan developed by or approved by the supervisor

What This Position Does: This position is responsible for leading the Roanoke Valley’s Infant and Toddler Connection of Virginia (Early Intervention) program. Any infant or toddler in Virginia who isn’t developing as expected or who has a medical condition that can delay typical development is eligible to receive early intervention supports and services under Part C of the Individuals with Disabilities Education Act (IDEA).Early intervention supports and services focus on increasing the child’s participation in family and community activities that are important to the family. In addition, supports and services focus on helping parents and other caregivers know how to find ways to help their children learn during everyday activities.

*Candidates are required to meet the Early Intervention Practitioner Qualifications as defined in Chapter 12 of the Early Intervention Practice Manual.

Program Coordination
• Supports the development, planning, research, and implementation of programmatic activities and project initiatives
• Collects and gathers data; analyzes data and results; maintains accurate documentation of data and records; prepares reports as requested
• Provides accurate and timely information about relevant public health issues and program activities
• Evaluates effectiveness of policies and procedures; recommends changes; maintains knowledge of applicable regulations and legislation and effectively communicates changes that impact the program
• Supports system planning and development; identifies system needs/issues; reports findings to supervisor/committees
• Provides timely and complete assistance and follow-up on all program and project activities
• Supports the development and establishment of policies, processes, and procedures that support the program

Technical Support & Quality Control
• Provides appropriate and accurate information, guidance, and technical assistance to staff, leadership, workgroups, councils, etc., consistent with program goals, policies, and regulations
• Responds to requests for information; provides specialized technical assistance and guidance to support the program
• Creates appropriate and user-friendly educational materials and resources for use by stakeholders and partners
• Develops and monitors quality assurance policies and procedures; recommends corrective actions as needed; follows-up to ensure completion and compliance with policies and procedures
• Creates and delivers presentations, internally and/or to public audiences
• Provides training and subject matter related guidance in program area; may assess training needs and provide internal and external training opportunities to improve program functions and knowledge

Program Evaluation & Budget Monitoring
• Evaluates program goals and outcomes to ensure the program meets the needs of participants/stakeholders, and assesses the overall efficiency of programmatic activities to make any necessary programmatic adjustments
• Tracks and reports all grant-related activities and outcomes; monitors allocated budget expenditures; verifies assets acquired through grant funding
• Assists with grant applications and produces progress reports

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. May be required by VDH to adjust work hours, location, and job duties and participate in training to meet public health business needs, including emergencies. If this position is designated as a mobile worker, this includes both working in the field and teleworking at an alternate location when not in the field or during an emergency closing. You may be required to periodically come into your assigned office to attend meetings or training.

Who We Are: The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke.

What We Do: RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities.

The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.

Minimum Qualifications

• Knowledge of program planning, research, evaluation, and quality control methods.
• Experience providing technical assistance related to program development and analysis.
• Experience in conducting research, including data collection, analysis, and dissemination.
• Ability to interpret and implement data collection and reporting requirements.
• Experience leading complex research or related projects.
• Ability to develop reports, manage electronic data, and create effective data visualizations.
• Skilled in presenting information clearly and effectively.
• Strong communication skills, verbal and written, to provide leadership, set priorities, facilitate collaboration, and effectively convey information to others.

Candidates are required to meet the Early Intervention Practitioner Qualifications as defined in Chapter 12 of the Early Intervention Practice Manual.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Darlene Smith

Phone: *

Email: darlene.smith@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.