Title: Administrative Assistant #00942

State Role Title: Admin and Office Spec III

Hiring Range: $33,828 - $55,105 annually

Pay Band: 3

Agency: Virginia Department of Agriculture

Location: SEED-METROLOGY-PROC FOOD

Agency Website: www.vdacs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services’ Office of Plant Industry Services seeks a qualified, customer service-orientated Administrative Assistant for its Seed Laboratory in Richmond, Virginia. The successful candidate will provide efficient and effective administrative support for the Seed Lab’s testing program and for the enforcement of the Virginia Seed Law. Duties include supporting the Seed Laboratory Manager and staff; overseeing the seed sample analysis database; managing correspondence and documents; maintaining office files; handling and tracking payments for services, billing statements, and collection of fees; and assisting clients with information about laboratory results. The position is based in a laboratory environment and involves handling chemically treated peanuts and seed samples

Minimum Qualifications

Ability to interpret policies and procedures relating to subject area. Must have a working knowledge of Word, Excel, Oracle, Outlook, Internet and ability to train on the LabLynx database. Must have the ability to deal effectively with the public by telephone and in person. Must possess thorough knowledge of business English, spelling, and basic math. Must possess the ability to operate various automated office equipment. Must be skilled in oral and written communication, typing, word processing, data entry and filing. Must be able to work without direct supervision. Demonstrated ability to meet and communicate with fellow employees and the public in a professional and courteous manner. Experience with Microsoft Windows applications and proficient with data entry and keyboarding skills. H.S Diploma/GED required.

Additional Considerations

Current or recent experience supporting regulatory or compliance programs and/or supporting staff working in a laboratory or state government office. Revenue management experience or billing and bill tracking experience preferred. An equivalent combination of training and experience indicating possession of the preceding knowledge, skills and abilities may substitute for this education and experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact hr.vdacs@vdacs.virginia.gov.

Final candidate must successfully complete a fingerprint-based criminal background check.

If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: N/A

Email: hr.vdacs@vdacs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.