Title: Human Resources Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $53,245 - $55,000

Pay Band: 3

Agency: Virginia Department of Health

Location: PENINSULA HQ

Agency Website: https://www.vdh.virginia.gov/hampton-peninsula/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 32 local health districts. These entities work together to promote healthy lifestyle choices that can combat chronic disease, educate the public about emergency preparedness and threats to their health, and track disease outbreaks in Virginia.

As part of the Virginia Department of Health, the Hampton, and Peninsula Health Districts (HPHD) are two health districts serving the residents of Hampton, Newport News, Poquoson, Williamsburg, and the Counties of James City, and Yorktown.

The Hampton and Peninsula Health Districts are focused on four key pillars to create a sustainable and engaged workforce:

1. Workforce Development and Training
2. Culture and Climate
3. Community Engagement and Partnerships
4. Communication and Openness

Through these pillars, we aim to achieve our mission of becoming the healthiest districts in the state and better serve our communities. Apply and join the Virginia Department of Health's efforts to become the healthiest state in the nation.

If you excel at providing reliable, detail‑oriented Human Resources (HR) support and enjoy guiding employees throughout their journey, consider joining the Peninsula Health District as our HR Assistant—where your work makes a daily impact.

The HR Assistant performs technical administrative HR support requiring knowledge and application of applicable policy and procedures. Characteristic activities include: assisting with recruitment and staffing efforts, new employee orientation, data entry, records maintenance and support of payroll and benefits processes. The incumbent assists with benefits orientation processes & coordinates resolution of related inquiries; provides guidance to staff on routine HR matters (i.e. leave, benefits, and recruitment). Provides support for recruitment and screening efforts and prepares and maintains associated files and documents. May post approved recruitment ads.

The Virginia Department of Health offers 12 paid holidays, medical, dental, visions and life insurance, retirement plans, (included 401(a) Cash Match and 457 Deferred Compensation Plan) as well as sick, family and personal, and annual leave.

Minimum Qualifications

• General knowledge of human resource programs, regulations, and guidelines
• Ability and experience applying applicable policies and procedures
• Ability to prepare, process, track and file personnel records
• Knowledge and experience with administrative and clerical processes and procedures
• Strong computer, oral and written communication, and organizational skills
• Ability to manage competing priorities and meet deadlines
• Ability to maintain confidentiality

Additional Considerations

• Training in Human Resources or related field
• Experience working in a Human Resources office for a large complex agency
• Experience with ServiceNow and PageUp

Special Instructions

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: HPHD Human Resources

Phone: 757-594-7906

Email: HPHD.HR@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.