Title: Contract Specialist

State Role Title: Procurement Officer II

Hiring Range: Up to $89,000

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Dept Behav Hlth & Develop Svcs

Agency Website: www.dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Behavioral Health and Developmental Services’ (DBHDS) Office of Procurement and Administrative Services is seeking a qualified professional to serve as a Contract Specialist. This position is responsible for managing the full lifecycle administration of agency contracts, including renewals, modifications, compliance monitoring, compliant resolution, small purchase procurements and contract administrative support. This position primarily develops and manages administration policies and procedures in accordance with state standards and procurement best practices, and necessary contract management, and processes procurements using electronic procurement systems, such as eVA. This position also ensures continuity of operations through proactive contract oversight, timely procurement support, and adherence to the Virginia Public Procurement Act (VPPA), Agency Procurement and Surplus Property Manual (APSPM), and Buy IT Manual.

Minimum Qualifications

• Knowledge of procurement law, including the Virginia Public Procurement Act, and principles such as approved procurement methods, supplier diversity, specification development, contract management, and small purchase programs.
• Understanding of FOIA requirements related to procurement activities.
• Knowledge of contract law.
• Experience in developing internal procurement policies, procedures, and/or delegated authority frameworks.
• Knowledge of best-practice contract management and administration principles.
• Ability to design and manage related policies in alignment of regulatory state standards.
• Experience in collaboration with state procurement authorities (DPS, VITA), senior leadership, and other stakeholders to resolve procurement issues and provide strategic guidance.
• Ability to provide technical direction for specialized procurement programs.
• Proficient in statewide electronic procurement systems (eVA).

Additional Considerations

• Certification as Virginia Contracting Associate (VCA) or receive certification within one year of hire date.
• Certification as Virginia Contracting and Risk Management (VCARM) within two years of hire.
• Experience as public procurement professional as specialist or senior level.
• Virginia Contracting Officer (VCO)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is eligible, however not guaranteed, for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

For consideration, interested applicants must apply by completing the online application and/or submit a resume. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. Applications must be submitted by 11:55 p.m., on the listed closing date. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

For any technical assistance with the jobs.virginia.gov website, please contact applicantinquiry@dhrm.virginia.gov.

Contact Information

Name: ShaKiera Miles

Phone: N/A

Email: shakiera.miles@dbhds.virginia.gov - Inquiries Only/No Submissions, to include resumes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.