Title: Admissions Counselor

State Role Title: Professional - Lecturer

Hiring Range: Up to $55,00.00, Commensurate with education and experience

Pay Band: UG

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

 " Greater Happens Here"

Virginia State University (VSU), a public, comprehensive 1890 Land-Grant Institution and Historically Black College and University (HBCU), invites applications for the position of Admissions Counselor in the Office of Admissions. This position plays a critical role in advancing the University's enrollment goals by recruiting, advising, and enrolling prospective students.

Reporting to the Assistant Director of Recruitment, the Admissions Counselor serves as a professional representative of the University and is responsible for developing and implementing recruitment strategies within assigned territories. The incumbent will cultivate relationships with prospective students, families, high school counselors, and other stakeholders while promoting the educational opportunities and student experience available at Virginia State University.

The Admissions Counselor will contribute to enrollment growth through strategic outreach, application review, student engagement, and participation in recruitment initiatives designed to attract a diverse and academically qualified student population.

The Admissions Counselor is a position responsible for advancing the University's enrollment goals through strategic student recruitment, territory management, admissions counseling, and enrollment operations. The position serves as a primary representative of Virginia State University and manages the recruitment and admissions process for prospective students from inquiry through enrollment.

The Admissions Counselor utilizes Slate CRM and Banner Student Information System daily to manage recruitment activities, process admissions applications, maintain student records, execute communication campaigns, analyze enrollment data, and support operational effectiveness within the Office of Admissions. The position requires strong relationship-building, customer service, technical proficiency, and data management skills to support a student-centered admissions process and contribute to the University's enrollment success.

• Develop and manage assigned recruitment populations to achieve enrollment objectives and support institutional enrollment goals.
• Recruit prospective students through high school visits, college fairs, community events, virtual programming, and on-campus recruitment activities.
• Counsel prospective students and families regarding admissions requirements, include general information about academic programs, financial aid opportunities, scholarships, and student support services.
• Conduct admissions presentations, information sessions, individual appointments, and campus visit experiences for prospective students and stakeholders.
• Review and evaluate admissions applications, transcripts, test scores, and supporting credentials in accordance with university policies and admission standards.
• Utilize Slate CRM to manage prospect, applicant, and admitted student records; document recruitment activities; process communications; maintain territory pipelines; and monitor application progress.
• Execute daily Slate CRM functions including application review, communication management, event registration oversight, query management, data updates, workflow processing, and student record maintenance.
• Utilize Banner Student Information System to review applicant records, verify admissions data, update student information, and maintain accurate student records.
• Perform data entry, data validation, and quality assurance activities within Slate CRM and Banner to ensure data integrity and compliance with institutional standards.
• Collaborate with Enrollment Management, Financial Aid, Registrar, Information Technology, and Academic Affairs staff to facilitate efficient processing of prospective and admitted student records.
• Support the execution of communication campaigns through Slate CRM, including email, text messaging, and event outreach designed to increase application completion, yield, and enrollment.
• Monitor recruitment and admissions performance metrics and recommend process improvements to enhance operational efficiency and student service.
• Participate in evening and weekend recruitment events, orientation programs, open houses, and yield activities as required.
• Perform other duties as assigned in support of the University's enrollment management objectives.

Minimum Qualifications

Excellent communication skills and expert at presenting to large audience.

Ability to maintain excellent records in a database.

Ability to travel and recruit.

Must be computer literate, especially in the use of Microsoft Windows, Word, and Excel.

Possess skill and knowledge of Banner, Slate.

Excellent organization skills and ability to set priorities.

Ability to deal effectively with others, working in a collaborative environment.

Independent Worker, decisive, proactive, enthusiastic, and strong interpersonal skills.

Additional Considerations

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Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You must include a current resume/c.v. and a letter of interest in your application. Three (3) letters of recommendation and official transcripts will be required before hire. (faculty only)

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

*Virginia State University requires that faculty be appropriately credentialed to teach assigned courses at the undergraduate and graduate levels. VSU demonstrates compliance with its Faculty Credentialing Policy #2301 for all applicable education, experience, licensure and certification requirements in the selection and hiring of its faculty.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.