Are you a procurement officer with experience in e-procurement and material management operations?

Are you looking for a fulfilling career with the Commonwealth?

Apply to be the Assistant Manager for the eVA Business Bureau!

Title: eVA Business Assistant Bureau Manager - P0186

State Role Title: Procurement Officer III

Hiring Range: $110,000 - $125,000

Pay Band: 6

Agency: Department of General Services (DGS)

Location: Richmond, Virginia

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public

The DGS Division of Purchase and Supply (DPS) is seeking an Assistant Manager for the eVA Business Bureau. The Assistant Manager will serves as deputy to Manager of the eVA Business Bureau, responsible for the financial and contractual business management of the Commonwealth’s electronic eProcurement system (eVA).

DPS facilitates and ensures that every public body in the Commonwealth is able to purchase the highest quality materials, equipment, supplies, printing, and non-professional services at a reasonable cost and ensures that all procurement procedures are made in conformity with the Code of Virginia. The eVA Business Bureau maintains the eVA contract and ensures the timely invoicing and collection of eVA fees from agencies and vendors.

Job duties include, but are not limited to:

• Track and review contract deliverables, and coordinate and facilitate eVA steering meetings while recording key points.
• Negotiate and complete contract modifications, validate accuracy of contractor invoices, and keep eVA Business Manager apprised about when deliverables are ready for approval.
• Supervise the eVA Collections Specialist and develop/recommend updates to the eVA collections processes.
• Determine and complete Sole Source Rebates for Institutions of Higher Education.
• Review and approve refunds and manual adjustments as needed and serve as backup for the Integrated Revenue Management System (IRMS) Program.
• Serve as backup to the eVA Business Bureau Manager for financial administration, including performing budget and fiscal functions and developing business financial forecasts.
• Instruct or provide support to other instructor(s) for assigned internal, agency, or vendor professional workshops, forums, and/or seminars.

This position will be located in Richmond, Virginia and is eligible for a hybrid telework schedule telework up to 2 days/week after 6 months of satisfactory performance and completion of an approved telework agreement.

We’ve got great benefits!

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.

Minimum Requirements

• Considerable knowledge of public procurement policies, regulations, and procedures, including the formation and administration of complex contracts.
• Experience executing complex procurements.
• Experience with automated procurement systems, e-commerce, and/or e-procurement and material management related operations.
• Extensive knowledge and experience with contract management and contract law, including the entire contract life-cycle.
• Advanced data analysis skills including data collection, development of financial forecasts using historical data and trends, business and financial models, and related reports.
• Demonstrated ability to develop, interpret, and apply policies.
• Demonstrated ability to motivate, mentor, and train others and foster and promote teamwork.
• Excellent communication skills resulting in positive, effective oral and written communications with user agencies, vendors, fellow employees, legislators, and others.
• Demonstrated ability to function independently, successfully handles multiple priorities, and function effectively in a fast-paced and stressful environment.
• Excellent problem identification and problem-solving skills.
• Excellent interpersonal skills.
• Advanced skills with computers and office automation software, including word processors and spreadsheets.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

Additional Considerations

• VCO or similar procurement certification (ex: CPPB or CPPO). Candidates who do not have a VCO will be required to attain one within their first year of employment.
• Considerable experience executing procurements using Requests for Proposals and Invitations for Bids.
• Experience using the eVA procurement software.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and Commonwealth regulations related to debt collection.
• Experience in a billing, delinquent accounts, or a collections environment.
• Supervisory experience.

Special Instructions

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application.

Online applications should be submitted via jobs.virginia.gov.

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

You will be provided with confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after Tuesday, June 29th, 2026. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.  

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Candidates who do not have a Virginia Contracting Officer (VCO) certification will be required to attain one within their first year of employment.

The selected candidate must pass a criminal background check. The selected candidate must also complete a Statement of Economic Interest prior to the first day of employment.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov