Title: Administrative Assistant #00009

State Role Title: Admin and Office Spec III

Hiring Range: $35,000 - $55,000

Pay Band: 3

Agency: Gunston Hall

Location: Gunston Hall

Agency Website: www.gunstonhall.org

Recruitment Type: General Public - G

Job Duties

The mission of George Mason’s Gunston Hall is to stimulate the exploration and understanding of principles expressed by George Mason in the 1776 Virginia Declaration of Rights. George Mason’s Gunston Hall, a National Historic Landmark located on scenic Mason Neck in Fairfax County, Virginia, is pleased to announce an exciting opportunity for a creative and innovative individual to lead marketing and public relations efforts within a growing and vibrant cultural organization.

The Administrative Assistant will provide a broad range of administrative, operational, and program support to the Executive Director and to various agency program areas. The position involves extensive coordination and administrative responsibilities, including information processing, data management, and fiscal support, as well as performing a variety of general office duties. 

Minimum Qualifications

•Extensive and progressively responsible experience providing administrative support within financial, governmental, and business operations environments.
• Considerable knowledge of office practices, procedures, and administrative techniques.
• Extensive experience using business software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and Customer Relationship Management (CRM) systems.
• Demonstrated ability to establish, organize, and maintain both paper and electronic filing systems in accordance with office and project requirements.
• Strong written and verbal communication skills, with the ability to interact effectively and tactfully with individuals
• Proven ability to work with sensitive and confidential information while maintaining discretion and professionalism.
• Demonstrated ability to manage multiple tasks, coordinate competing priorities, and meet critical deadlines in a fast paced environment.
• Ability to accurately enter, retrieve, and manage data in electronic systems and databases.

Additional Considerations

Knowledge of Commonwealth of Virginia policies, processes, and practices. Previous experience working with Commonwealth of Virginia Cardinal and Procurement system is preferred. Demonstrate experience with Accounts Payable and Accounts Receivable is preferred. Experience in office management is a plus. QuickBooks experience is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position posted on Thursday, June 18, 2026, and is currently open until filled. This position will be open for a minimum of five consecutive business days. This position may be required to perform other duties as assigned.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Kimberly Crutchfield

Phone: 804-292-6542

Email: kimberly.crutchfield@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.