Title: Benefit and Payroll Coordinator

State Role Title: Human Resource Analyst II

Hiring Range: $70,000 - $79,000

Pay Band: 5

Agency: Dept of Prof & Occup Reg

Location: DPOR Main Office

Agency Website: www.dpor.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

Support the enhancement and progress of the agency benefits and payroll programs for employees with the implementation and communication of state policies, procedures, and programs in a confidential, timely and effective manner. Oversee Ancillary Vendor Program and serve as liaison to vendors, third party administrator and the Department of Accounts. Ensures that benefits materials on intranet and HR locations are up to date and accurate. Develop programs to enhance employee knowledge of employee benefit programs and payroll. Develop employee communications as needed to communicate changes to various benefit payroll related programs. Conduct research and analysis of benefits data to assist in the development of strategies to maximize the value of benefits programs for agency's operations and employees.

Minimum Qualifications

· Considerable working knowledge of human resources principles and practices including Fair Labor Standards Act (FLSA)/ Family and Medical Leave Act (FMLA), VA State Leave and Benefits/ Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA).

· Considerable working knowledge of DHRM policies, procedures, state agency functions, and experience with Cardinal.

· Ability to exercise sound judgment, maintain a high level of confidentiality, and handle sensitive information with discretion.

· Demonstrated ability to analyze, counsel, and recommend resolution of state benefits and payroll processing.

· Ability to communicate effectively orally and in writing with managers, employees, and others.

· Must have strong interpersonal skills. Experience in personnel related area showing knowledge of principles and practices of employment benefits, FML, STD, other leave and other personnel practices.

· Professional phone and email etiquette are essential. The candidate must be able to multitask.

Additional Considerations

• Proficiency with standard office software (e.g., Microsoft Office Suite, Teams and office hardware.

• Strong multi-tasking and time-management abilities.

• A welcoming demeanor, patience, and a problem-solving mindset.

• Possess knowledge of HIPAA regulations, immigration laws, and E-Verify.

• Ability and willingness to learn new software programs and cross-train in various tasks.

• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.

• Strong analytical and problem-solving skills, with the ability to collect, review, and process information using manual and automated systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

CONFIRMATION: You will receive a confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

As part of the Department of Professional and Occupational Regulation (DPOR), you will play a crucial role in promoting the economic vitality of Virginia by helping qualified individuals start businesses and pursue their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor. They are responsible for regulating various professions and occupations, including architects and contractors, cosmetologists, and professional wrestlers. We protect the public by verifying minimum competency, investigating complaints, and upholding professional compliance with state laws and regulations.

Working for the State affords you many benefits, and here are just a few:
• Affordable and comprehensive health benefits,
• 13 paid state holidays.
• Time off to volunteer as well as vacation, sick, and personal leave.
• Participation in the VRS retirement system (Hybrid 457 Deferred Compensation Plan).
• Free parking on the premises (DPOR)

TELEWORK OPTIONS: Please note that this position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

VETERAN STATUS: When applying for this employment opportunity, if you indicate you are a veteran, please provide a copy of your DD214 to personnel@dpor.virginia.gov or via fax to (833) 654-4240 before the job posting closes.

LAY OFF POLICY: If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit a copy of the card by attaching it to your submitted application, or you may send it to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, before the job posting closing.

ALTERNATIVE HIRING PROCESS: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Please provide a copy of your Certificate of Disability (COD) to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, before the job posting closes.

ELECTRONIC APPLICATIONS OR RESUMES ONLY: DPOR does not accept mailed, emailed, faxed, or hand-delivered applications or resumes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record checks, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised that if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

LICENSES: Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply.

DPOR is an Equal Opportunity Employer

Contact Information

Name: Human Resources

Phone: 804-367-8500

Email: hr@dpor.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.