Title: Accountant Senior: Lawrenceville Correctional Center #00023

State Role Title: Financial Services Spec I

Hiring Range: $44,193.00 - $68,940.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: Lawrenceville CC

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Performance Management
Responds to instructions and feedback of supervisors in a constructive manner in order to improve personal performance.
• Engages in constructive dialogue with supervisors.
• Relates instructions and feedback of supervisors to personal knowledge, skills, and abilities.
• Acknowledges and follows through on coaching and/or instruction related to performance correction, enhancement, and/or development.
• Completes additional assignments and duties as assigned to ensure smooth operation of the work unit and agency.

Performance Management
Provides day to day supervision of staff in a constructive manner in order to improve performance of each individual.
• Communicates expectations of staff clearly and relates them to the goals and objectives of the department or unit.
• Ensures staff receives frequent, constructive feedback, including interim evaluations as appropriate.
• Ensures staff has the necessary knowledge, skills, and abilities to accomplish goals.
• Ensures that the requirements of the performance planning and evaluation system are met and evaluations are completed by established deadlines with proper documentation.
• Addresses and documents performance issues as they occur.
• Ensures safety issues are reviewed and communicated to maintain a safe and healthy workplace resulting in a reduction in work related injuries.

Supervises Business Office Accountant and Warehouse Manager/staff and Fiscal Technician Senior
• Supervises and reviews the work of the Business Office Accountant and the Warehouse Manager.
• Advises staff on appropriate accounting practices. Ensures that all work is performed in accordance with DOC, DOA, APA, and Internal Auditing policies and procedures.
• Provides guidance to the Fiscal Technician Senior in areas of FAACS, Surplus, Disposals, Records Retention, Technology and Procurement.
• Acts as backup in absence of Business Office staff. Cosigns on checks for Inmate Trust and Commissary.
Processes and submits reports to other DOC Departments and to outside agencies. Processes reports for institutional needs
• Reviews the agency’s reports to Cardinal monthly for appropriations, revenue and expenditures.
• Reviews Travel documents as needed.
• Makes adjusting entries to Cardinal.
• Reviews the agency’s Commissary Report and ensures that all reports are completed and submitted on a timely basis. Compiles information requested by other institutional departments for reporting purposes.
• Ensures that ACA folders are maintained and updated quarterly.

Performs fiscal management duties.
• Assists the Business Manager with the supervision and operation of procurement, warehouse, and commissary functions as required. Acts as Designee for Business Manager as needed.
• Confers with and makes recommendations to Business Manager on accounting and fiscal problems and procedures.
• Discusses inmate related fiscal problems with appropriate staff.
• Performs Commissary Accounting and FAACS release functions.
• Assists Business Manager in conducting and valuation of the yearly Materials and Supplies Inventory.

Minimum Qualifications

Considerable knowledge of generally accepted accounting principles and practices including cost accounting. Demonstrated ability to assemble, analyze, and prepare financial reports, statements, and other documents. Advanced skill in the use of financial data processing techniques and Microsoft Office to include Word and Excel Demonstrated ability to apply and adapt established accounting methods to a variety of financial transactions and records. Demonstrated ability to prepare financial reports and statements. Demonstrated ability to supervise, train and direct the work of supporting staff. Exceptional verbal and written communication skills.

Additional Considerations

Advance Knowledge in accounting, a related field or equivalent applicable experience or training. Experience with eVA and/or Cardinal.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 434-848-9349

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.