Title: Project Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Commensurate with Experience

Pay Band: 4

Agency: Department of Taxation

Location: Main Street Center

Agency Website: https://www.tax.virginia.gov/work-with-us

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Taxation is seeking a highly skilled, detail‑oriented, and proactive Project Coordinator to support the Chief Information Officer (CIO) within the Office of Technology. The Project Coordinator serves as a key contributor within the Office of Technology, providing high‑level administrative, operational, and project support to the Chief Information Officer (CIO). This position plays a vital role in coordinating technology initiatives, monitoring project milestones and deliverables, and ensuring effective communication between leadership, staff, and external partners. Through a blend of project coordination, executive support, and office operations, the Project Coordinator enhances Virginia Tax’s ability to deliver secure, efficient, and mission‑focused technology services to internal and external stakeholders.


What you will do in this role...

Project Support

• Track project timelines, tasks, and milestones.
• Maintain project dashboards, documentation, and schedules.
• Prepare meeting agendas, take notes, and follow up on action items.
• Support coordination for technology initiatives, including Project Lighthouse.



Cross‑Team Coordination

• Serve as a central point of contact for internal teams and external partners.
• Keep communication flowing across departments and help identify risks or issues early.
• Assist with onboarding logistics, software deployment coordination, and project-related events.



Executive Support

• Manage the CIO’s calendar, meetings, and travel arrangements.
• Prepare and edit executive briefs, reports, presentations, and correspondence.
• Handle sensitive information with professionalism and discretion.
• Track key deadlines and ensure timely follow‑up on executive initiatives.



Office Operations

• Support daily operations to keep the Office of Technology running efficiently.
• Assist with documentation management, process improvements, and administrative workflows.
• Provide general support for team activities and operational needs.



What You Bring

• Strong organization, time‑management, and communication skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office and collaboration tools.
• Comfort working with IT terminology and systems (or willingness to learn).
• Professional judgment, attention to detail, and strong follow‑through.
• Experience in administrative or project coordination work; public‑sector or IT experience preferred.



This position is located in our Central Office in downtown Richmond, Virginia. 
 
This position is eligible for a hybrid telework schedule. 
 
The anticipated hiring salary ranges between $65,000 - $75,000, commensurate with experience. 

As a member of the Virginia Tax team, you can expect additional benefits such as: 
 
• Job stability and quality of life! Enjoy your work/life balance with flexible schedule options and up to two days of telework per week. 
• 12 Paid State holidays on top of vacation, sick, volunteer, and personal leave! 
• Comprehensive and affordable health benefits. 
• Got student loans? You may be eligible for the Public Service Loan Forgiveness program. Participation in the Virginia Retirement System, VA 457 Deferred Comp, and more. 



At Virginia Tax… 

We are dedicated, resourceful individuals who strive to exceed our customers’ expectations. Not only do we serve the public, we are the public. We are a part of a community that cares about and celebrates each other, who promote opportunities for growth within a stable environment, and support a healthy work-life balance.  

What we do matters. So do you.

Minimum Qualifications

Proven ability and experience with administrative tasks, project support, and program and project coordination

Project coordination skills and demonstrated ability to assist with project planning, tracking milestones, and maintaining documentation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint)

Organizational skill and ability to track data, contribute to reporting, and ability to manage documentation

Excellent written and verbal communication skills for preparing reports, presentations, and correspondence

Ability to review, edit documents for accuracy and quality, as well as the ability to handle sensitive and confidential information with discretion and professionalism

Ability to identify issues and propose solutions to improve administrative processes and workflows

Additional Considerations

Advanced skill and knowledge in Business Administration, Project Management, or related field

Familiarity with technology tools, IT operations and/or IT project coordination

Experience with supporting executive leadership teams

Special Instructions

Virginia Tax is unable to provide sponsorship for this position now or in the future. Applicants must have permanent authorization to work in the United States without the need for sponsorship now or in the future.

All Virginia Tax employees must be current with filing their tax returns ensuring they were filed in compliance with established laws, rules and regulations. 
 
Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history, tax compliance, and DMV driving record (if applicable) checks. 

 
The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours. 
 
Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, genetics, age, veteran status, political affiliation, or disability.  
 
Reasonable accommodations are available to applicants with disabilities, if requested, during the application and/or interview process. If accommodations are needed, please contact Human Resources at (804) 786-3608. 
 
Virginia Tax participates in E-verify. 
 
Consideration for an interview is based solely on the information within the application and/or resume’. 
 
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. 

  

Contact Information

Name: Virginia Tax Talent Acquisition Team 

Phone: 804-786-3608 

Email: hroffice@tax.virginia.gov