"Greater Happens HERE"

Title: Executive Assistant to the CIO

State Role Title: Admin and Office Spec III

Hiring Range: up to a MAX of $85,000.00, commensurate with education and experience

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.VSU.edu

Recruitment Type: General Public - G

Job Duties

The Executive Assistant to the Chief Information Officer (CIO) provides high-level executive, administrative, and operational support to the CIO and the Information Technology Services (ITS) division within a university environment. This position serves as a strategic liaison between the CIO, university leadership, ITS directors and managers, faculty, staff, students, vendors, and external partners. The role supports efficient executive operations, communications, meeting and event coordination, records management,
procurement and financial tracking, and the successful execution of technology initiatives aligned with the University’s mission and strategic priorities.

The Executive Assistant to the CIO supports the Office of the CIO and Information Technology Services in delivering reliable, secure, responsive, and innovative technology services to the University community. Assist with executive coordination, communication, operational follow-up, and administrative processes that strengthen IT service delivery, advance institutional priorities, promote accountability, and position ITS as a strategic partner in support of teaching, learning, research, business operations, and student success.

Minimum Qualifications

Executive-level administrative support experience with the ability to manage complex schedules, competing priorities, confidential information, and time-sensitive assignments.

Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, as well as other productivity, collaboration, and administrative systems.

Exceptional written and verbal communication skills; strong editing, proofreading, formatting, and presentation preparation abilities.

Demonstrated professionalism, discretion, sound judgment, diplomacy, customer service orientation, and attention to detail.

Ability to coordinate meetings, events, travel, procurement, records, reports, action items, and executive follow-up in a fast-paced higher education technology environment.

Progressively responsible executive administrative support experience, including support of senior leadership within higher education, information technology, government, or similarly complex organizations.

Additional Considerations

Previous work experience in higher education preferred.

Knowledge of university operations, Information Technology Services, IT service delivery, policy compliance, and stakeholder engagement is preferred.

Bachelor's degree in Business Administration, Public Administration, Higher Education Administration, Information Systems, Communications, or related field preferred.

Minimum 5–7 years of progressively responsible executive administrative support experience, including support of senior leadership within higher education, information technology, government, or similarly complex organizations, preferred.

Project Management experience, preferred.

Microsoft 365 Certification, preferred.

Higher education governance experience, preferred.

Experience supporting executive leadership and board-level activities, preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

• Optional Retirement Plan (ORP)
  Immediate vesting | Portable | Investment choice
• Virginia Retirement System (VRS)
  Defined benefit pension | Lifetime monthly income
• 457 Deferred Compensation Plan (DCP)
• 403(b) (TIAA)
• Comprehensive medical & dental plans
• Employee Assistance Program
• Paid annual and sick leave
• Paid state and federal holidays
• Employer-paid life insurance
• Flexible Spending Accounts
• Public Service Loan Forgiveness eligibility

Contact Information

Name: Dominique M. Fisher

Phone: 804-524-5075

Email: dfisher@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.