Title: Housing Program Administrator

State Role Title: Prog Admin Specialist I

Hiring Range: $55K to $65K

Pay Band: 4

Agency: Dept of Housing & Cmnty Devel

Location: Main Street Centre

Agency Website: https://www.dhcd.virginia.gov/housing

Recruitment Type: General Public - G

Job Duties

DHCD values the experience and perspective that veterans and military spouses bring to public service, and we welcome their applications.

The Virginia Department of Housing and Community Development is seeking a Housing Program Administrator to join the Housing/Homeless and Special Needs Housing Unit. This role plays an important part in our mission to strengthen local capacity and build effective public and private partnerships that support housing stability across the Commonwealth. The position will administer the Virginia Homeless Solutions Program and the Virginia Housing Trust Fund Homeless Reduction Grant Program.

The Housing Program Administrator oversees a continuum of state and federally funded homeless services programs designed to support individuals and families at risk of or experiencing homelessness. The role ensures that resources are used responsibly, programs meet regulatory requirements, and services reflect best practices through close collaboration with local communities, nonprofit partners, and housing authorities

The Housing Program Administrator will:
•Oversee a coordinated portfolio of homeless services programs and ensure they meet state and federal requirements while responding to community needs.
•Support the delivery of tenant based rental assistance and other evidence based housing interventions that promote long term stability.
•Work closely with Continuums of Care, service providers, and community partners to ensure services are accessible, effective, and high quality statewide.
•Contribute to statewide planning efforts through policy interpretation, training, and informed recommendations.
•Provide guidance and capacity building support to grantees and local partners to strengthen program implementation.
•Monitor program operations to ensure adherence to state and federal regulations, best practice standards, and departmental policies.
•Assist in developing program documents, policies, and implementation guidance to improve service delivery and outcomes.

(DHCD) partners with state, federal, local, and nonprofit housing and community and economic development initiatives. DHCD invests over $350 million annually in addition to $2 billion in federal recovery programs as a partner to Virginia communities to create safe, affordable, and prosperous communities to live, work, and do business in Virginia.

The appointment is to a restricted position, funded in part by non-general funds. The availability of funding is scheduled for review on an annual basis. Continued employment is contingent on the continued availability of grants and non-general funds.

This position is telework-eligible and adheres to the Commonwealth of Virginia’s telework policy 1.61.

Minimum Qualifications

•Considerable experience using spreadsheets and database programs to ensure program compliance and monitoring is required.
•Skilled in accurately tracking, organizing, and maintaining financial information, or equivalent work experience in a professional office environment is required.
•Demonstrated competence in applying and interpreting federal and state regulations, including analyzing regulatory requirements and ensuring accurate compliance and reporting.
•Proven capacity to build strong working relationships across internal and external partners and to communicate clearly in both oral and written forms, including facilitating open, productive dialogue.
•Demonstrated working knowledge of effectively managing multiple programs.
•Capable of assessing situations quickly, responding with sound judgment, and applying sound judgment and structured problem-solving in high-stakes situations.
•Experience in conducting and providing training workshops, making technical presentations, and effectively communicating to facilitate group discussions with diverse populations, team members, and stakeholders.
•Work experience and proficiency in the Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook) to create reports, draft documents, and create presentations.

Additional Considerations

•Knowledge of state housing, homeless services, or related programs is preferred.
•Knowledge of homeless services best-practice models and basic accounting practices.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications/changes received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, experience, and abilities.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Answers should be reflected in jobs and positions held.
Background and Reference Checks:

Selected applicants are subject to a background investigation and reference checks. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DHCD Welcomes Veterans and Spouses:
We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.
Sponsorship:

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations:
Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer:
The Department of Housing and Community Development practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Diversity, Opportunity, and Inclusion:
DHCD is committed to providing valuable opportunities for a diverse, equitable and inclusive environment where all employees feel supported. DHCD seeks to work with partners, grantees and vendors who demonstrate a commitment to diversity and inclusion as a practice and have a demonstrated record of this commitment.

Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022-
February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: N/A

Email: rr-recruitment1@dhcd.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.