Title: Procurement Officer II #00095 - State Employee Only 

State Role Title: Procurement Officer II

Hiring Range: $60,000 - $75,000.00

Pay Band: 5

Agency: Department of Fire Programs

Location: Henrico1

Agency Website: www.vafire.com

Recruitment Type: State Employee Only - E

Job Duties

About the Agency
The Virginia Department of Fire Programs enhances public safety in the Commonwealth by providing supplemental funding, training, fire prevention and life safety education, along with statewide fire code enforcement. The organizational objective is to plan, establish, maintain, improve, and promote public safety in the Commonwealth.

About the Position
The Virginia Department of Fire Programs is seeking a knowledgeable and motivated professional to serve as a Procurement Officer. The Procurement Officer will provide quality customer support and procure goods and services for the agency according to the regulations referenced by the Virginia Public Procurement Act, and by the Commonwealth of Virginia Agency Procurement and Surplus Property Manual. Specifically, the Procurement Officer will be tasked with functions such as but not limited to procuring goods and services for the agency in a timely manner; communicating with vendors regarding orders/returns and billing discrepancies; following all rules and regulations as referenced by the Virginia Public Procurement Act and the Commonwealth of Virginia Agency Procurement and Surplus Property Manual; and the Small, Women-owned, and Minority-owned Business (SWaM) requirements and agency policies and procedures. This position will also be responsible for ensuring that terms and conditions for purchased goods/services are identified prior to purchase; utilizing a Small Purchase Credit Card (SPCC) to pay for goods/services; and responsible for appropriately processing procured goods/services through the eVA system. The Procurement Officer will also track purchasing and SPCC requisitions/orders; receive all orders and ensure delivery of orders to employees; maintain term contract listings to include making updates; providing guidance to internal and external customers regarding procurement actions, contracts, and provide guidance for related policies; and tracking inventory and surplus items for the agency. The incumbent of this position will serve as back-up to the Purchasing Manager for certifying the SWaM Dashboard data; provide assistance for solicitation of Request for Proposals (RFP’s), Invitation for Bids (IFB’s), and VBO buyer solicitations, and assist with developing the agencies SWaM Program.

Minimum Qualifications

• Considerable knowledge of contract and procurement laws, regulations, policies and procedures in the Commonwealth.
• Knowledge of contract purchases and the procurement of services and goods, specifically request for Proposal (RFP), Invitation for Bid (IFB), and Sole Source and Emergency Procurement.
• Considerable experience utilizing a Small Purchase Credit Card (SPCC) and performing monthly reconciliation of the card.
• Experience demonstrating the ability to work independently with minimum supervision in a fast-paced environment.
• Experience demonstrating the ability to work with internal and external customers.
• Experience making oral and written presentations as well as providing occasional hands-on training.
• Considerable knowledge and ability with PC applications (MS-Suite, Word, PowerPoint, Outlook, Excel, etc.).
• Virginia Contracting Associate (VCA) certification must be obtained within one (1) year of employment.

Additional Considerations

• Virginia Contracting Associate (VCA) certification, or Virginia Contract Officer (VCO) certification is desired.
• Considerable experience with contract purchases and the procurement of goods and services, specifically requests for Proposal (RFP) and Invitation for Bid (IFB).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Requirements:

VCA certification must be obtained within one (1) year of employment.

Criminal History: Applicant must successfully complete background check.

Other: Must be eligible for employment in the United States and at least 18 years of age. A one-year probationary period is required of all newly hired state employees.

Special Instructions to Applicants:
State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at Home. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at (804) 249-1992 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Contact Information

Name: Taris Harmon

Phone: 804-292-6482

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.