Title: Deposit Reconciliation Accountant

State Role Title: Financial Services Spec I

Hiring Range: Up to $63,818.00. Commensurate with education and experience

Pay Band: 4

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

 " Greater Happens Here"

Monitor, analyze, reconcile, and maintain accounting records for daily deposits, wire transfers, and suspense/liability account transactions.

Complete monthly and fiscal year-end reconciliations for suspense accounts (deposits pending distribution) and unearned/deferred revenue accounts.

Ensure the accuracy and integrity of the University's cash receipt transactions by:
o Reconciling transactions posted to State bank accounts.
o Monitoring and analyzing Student Banner feeds.
o Maintaining balance and accuracy between Student Banner and Banner Finance systems.
o Processing daily deposit certificates received from the Cash & Investments Office and the online REDI VA system.

Analyze, monitor, record, and reconcile student-related liability accounts, including Suspense Accounts (255470) and Deferred Revenue Accounts (24060XX).

Review daily cash receipt information and electronic wire deposits received through REDI VA and prepare related deposit certificates and journal entries.

Process student tuition scholarship interdepartmental transfer (IDT) transactions.

Prepare and/or assist with fiscal year-end financial reporting requirements, including Department of Accounts (DOA) attachments.

Maintain organized files, records, and logs of all processed financial documents.

Perform other duties as assigned in support of General Accounting operations.

Minimum Qualifications

Demonstrated proficiency with Microsoft Office and working knowledge of database and other software programs, i.e., Excel, Access, and Word.

Demonstrated ability to perform computations with reasonable speed and accuracy.

Ability to sort, prepare/batch, file, and maintain financial records, reports and spreadsheets; process financial transactions; follow policies and procedures; collect and enter financial data; and resolve keying errors.

At least three (3) years of accounting work experience in a fast-paced business environment.

Knowledge of Generally Accepted Accounting Principles (GAAP) and governmental accounting principles with the ability to apply accounting concepts to daily financial operations.

Experience reconciling high-volume, complex financial transactions, including transactions totaling millions of dollars, with strong analytical and problem-solving skills.

Demonstrated attention to detail and ability to perform thorough transaction analysis.

Demonstrated effective written and verbal communication skills.

Strong organizational and interpersonal skills with the ability to prioritize and manage multiple priorities and meet deadlines.

Intermediate proficiency with Microsoft Excel, specifically with use of tools such as formulas, filters, lookup functions, etc.

Ability to meet strict month-end and fiscal year-end reporting deadlines while maintaining a high degree of accuracy.

Additional Considerations

Bachelor's degree from an accredited college or university with a concentration in accounting or business administration.

Experience working with the Banner financial system.

Experience working with the Cardinal financial system.

Experience recording, reconciling, and analyzing deposit transactions.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.